Executive Assistant II, Chief of Employee and Student Services

Administrative Secretary

Qualifications:

• High school diploma/GED equivalent, some college preferred or administrative office experience.
• Minimum of five (5) years experience as an administrative secretary, with a minimum of three (3) years in public education setting preferred.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities, detail-oriented, and the ability to prioritize multiple tasks effectively.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), calendar management tools, project management software, and other office productivity and technology tools (efinance, eSchoolPlus, Applicant Tracking System, and Laserfiche).
• Proven ability to maintain confidentiality and handle sensitive information with discretion.
• Experience managing complex schedules, overseeing projects, and facilitating high-level communications.
• Ability to work independently and as part of a team, demonstrating initiative in resolving issues and improving processes.
• Strong interpersonal skills, with the ability to build collaborative working relationships across departments and campuses.

Terms of Employment:

244 days

Salary/Paygrade:

$51,982/CP-9

Salary Range (based on experience) as set by the Board of Trustees for the 2026-2027 school year.

Essential Functions:

• Provide administrative support, including calendar management, scheduling, correspondence, and meeting coordination.
• Support daily operations through effective communication, organization, and follow-through.
• Prepare, edit, and distribute correspondence, reports, presentations, newsletters, and other materials.
• Prepare, maintain, and review reports and data.
• Assist with budgeting, purchasing, reconciliation, and monitoring of expenditures.
• Coordinate and support projects, meetings, compliance activities, and district initiatives.
• Maintain confidential employee and student records and handle sensitive information with discretion.
• Support district, state, and federal compliance and reporting requirements.
• Collaborate with departments, campuses, and stakeholders to provide customer service and operational support.
• Assist with planning and coordinating departmental and districtwide events and activities.
• Maintain office operations, records management, workflow coordination, and administrative procedures.
• Demonstrate professionalism, adaptability, initiative, and the ability to manage multiple priorities in a fast-paced environment.
• Perform other duties as assigned by the Associate Superintendent.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors: Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer.

Deadline to Apply:

Until filled.

Applications will be reviewed.

Not all applicants will be interviewed.

Hiring Managers may choose to email you regarding this application. Please monitor your email regularly for any communication.

Cypress-Fairbanks Independent School District