Career Resource Specialist (SC Substitute)

Culture of Care :

At the South Orange County Community College District (SOCCCD) we foster a Culture of Care grounded in connection collaboration inclusion and service. We seek employees who contribute to a welcoming student-centered environment and who understand the important role every position plays in advancing student success and strengthening our District community. Our employees build meaningful relationships demonstrate empathy and professionalism and promote a culture of belonging engagement and mutual respect.

Join SOCCCD and be part of a community dedicated to connection purpose and impact. We are seeking collaborative professionals committed to supporting students creating meaningful experiences and contributing to an inclusive and supportive workplace. Every employee helps shape a Caring Districtone where students colleagues and the broader community feel valued respected and empowered. If you are passionate about service and making a positive difference we invite you to bring your talents to our team.

Application Instructions :

• Complete all sections and fields on the application and attach all required documents incomplete applications may not be considered.

• Include all relevant education training and/or experience on the application.

• Do not include any personally identifiable confidential or otherwise unrequested information that does not pertain to job related factors (e.g. social security number date of birth pictures etc.) on your application or attached documents.

• For job postings with a close date all applications received by 11:59 PM (Pacific Time) on the job posting close date will receive consideration.

• For job postings with an initial screening date all applications received by 11:59 PM (Pacific Time) on the job posting initial screening date will receive priority consideration; however typically the job posting will remain open and continue to accept applications until the position is filled.

Description

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION

Under general direction from an appropriate level manager or administrator performs a full range of administrative professional and programmatic duties related to coordinating and providing the operations and services of the assigned area; develops and provides a full range of functions or services including difficult administrative and management support duties; provides appropriate and comprehensive information assistance resources referrals and professional advisement to assist students in determining career goals exploring various career options conducting an effective job search and participating in student employment and work experience programs.

REPRESENTATIVE DUTIES

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Participates in program management and development; assists with the development of goals and objectives as well as guidelines procedures and current business practices for assigned operations and services.

Participates in the recruitment and selection of assigned staff; participates in the orientation and training of new employees student workers temporary staff and volunteers; schedules trains and provides technical and functional work direction to assigned lower-level staff volunteers and student workers; prioritizes work assignments; reviews and validates completed work for accuracy.

Prepares and administers budget(s) for assigned area; assists in preparing cost estimates for budget recommendations; assists in submitting justifications for budget items; allocates funds to proper budget codes; monitors and tracks expenditures in a timely manner; provides regular budget reports to administrator for control of expenditures; assists in resolving budget issues and problems; processes budget/expense transfers; recommends budget revisions; contacts vendors/suppliers for estimates and prepares contracts as necessary.

Provides instructional design support education and training to faculty and staff relating to career resources software and online systems; develops and updates professional development programs for students related to career resources software applications and technology support; provides training and instruction to students faculty and staff in the use of distance education technologies; develops accessible distance education delivery systems in compliance with applicable regulations; recommends methods for improving accessibility of instructional materials textbooks multimedia videos and web-based coursework used in career-related and distance education courses.

Conducts research on up-to-date career planning materials and resources; selects and purchases a variety of resource materials including books brochures directories and computer software programs.

Provides technical and instructional guidance to faculty and students concerning the operation of computers occupational software/internet-based programs and computerized assessment programs; provides instruction on how to access a variety of resources for career and college information; provides assistance on how to research and obtain information on scholarships grants and internships.

Resolves operational and administrative problems; identifies problem areas and issues; conducts research to find alternative solutions; makes recommendations; oversees and assists in implementation of recommendations; performs complex computer and technical troubleshooting and upkeep related to the assigned area; serves as a liaison with IT and/or vendors as necessary.

Provides a full range of advisement services; assists students with exploring careers developing an understanding of the employment environment and implementing career decisions; assists students in identifying career interests goals and objectives; provides referrals as appropriate in support of educational and career goals.

Provides information and assistance to students regarding the availability of educational programs and occupational certificate and special training programs; provides information about colleges financial aid study abroad opportunities careers scholarships and related information.

Conducts research and interprets occupational educational and economic data regarding colleges career trends career opportunities and related data to aid students in making and implementing occupational goals and objectives.

Provides orientations to students and faculty in assigned areas including career programs and resources; delivers promotional informative and motivational presentations to small and large groups; develops prepares delivers and implements workshops career programs and career events.

Meets with and selects professional members of the community to arrange programs presentations and guest speakers/panels to provide students with occupational job search and industry information; serves as a liaison between the College and community regarding assigned programs and operations.

Serves as liaison with others as necessary to advertise and market the assigned area including the use of websites social/new media printed materials and presentations; develops and designs posters flyers informative career materials handouts brochures and bulletin board displays; composes and produces newsletters for distribution to faculty staff and students.

Organizes evaluates coordinates budgets purchases and selects assessment test materials; coordinates with counseling staff administrators and outside vendors; provides information to counselors on how to administer tests; updates counselors on new test procedures; scores assessments; assists in the interpretation of assessment tools for students and community members seeking career direction.

Coordinates meetings related to assigned program; represents area of assignment; participates on and provides staff support to a variety of committees task forces and boards.

Participates in the collection and auditing of various monies; reconciles receipts and generates reports.

Performs the duties of lower-level classifications within the area of assignment as needed.

Performs related duties as required.

QUALIFICATIONS

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

Philosophy operational characteristics services activities goals and objectives of the assigned area; specialized functions activities operations rules regulations requirements and restrictions related to the area of assignment; terminology techniques equipment materials principles theories practices and procedures related to the area of assignment.

Pertinent federal state and local laws codes rules regulations policies and procedures related to the area of assignment.

Instructional design principles and practices.

Distance education delivery systems.

Advanced methods and techniques of career planning and counseling.

Advanced interviewing and advisement techniques.

Current and future labor market trends and their application to career opportunities.

A full range of occupational industry and job search information.

A wide variety of resource materials utilized in career counseling.

Career information systems.

Current office practices procedures methods and computer equipment software peripherals devices and applications related to the work; word processing desktop publishing spreadsheets and databases.

Methods for generating and analyzing reports from systems and databases; principles practices and procedures of complex statistical and administrative research and report preparation; principles and practices used to establish and maintain files and information retrieval systems; principles and practices of recordkeeping and principles and procedures of business letter writing; work organization and office management principles and practices.

Processes procedures and practices of budget and contract preparation and administration; accounting principles and procedures.

Effective written and oral communication skills in English including correct usage grammar spelling punctuation and vocabulary.

Principles practices and techniques used in public speaking public relations outreach advertising marketing and providing excellent customer service.

Techniques to facilitate effective interaction with people on an individual or group basis.

Interpersonal skills using tact patience and courtesy.

Principles and practices of providing training work direction and guidance to lower-level office staff and student workers.

Diverse racial ethnic and cultural backgrounds sexual orientations gender identities religions disabilities ages and socioeconomic statuses of individuals.

Confidentiality requirements when dealing with sensitive information.

Occupational hazards and standard safety policies and procedures.

District and College organization operations policies and objectives.

Ability to:

Learn and understand the organization and operation of the assigned department as necessary to assume assigned responsibilities; understand explain and apply administrative and office policies and procedures as well as pertinent laws regulations and ordinances; work within the policies functions and requirements of the area of assignment; use District College state and federal laws regulations policies and procedures to provide accurate information to students staff faculty and others.

Coordinate oversee and implement the operations services and activities of assigned area; participate in activities that effectively accomplish the goals objectives and procedures of the assigned area.

Use District College state and federal regulations policies and procedures to provide accurate information to students staff faculty and others; adhere to all confidentiality practices required by department state and federal policies laws rules and regulations; adhere to and enforce procedures and guidelines.

Plan organize and implement programs workshops seminars and services regarding career guidance planning and job searching.

Use technologies and materials to support evolving information technologies for instructional programs and distance education; effectively utilize computer applications and equipment in the performance of duties; adapt to changing technologies and learn functionality of new equipment programs and systems as they evolve.

Perform a variety of responsible and difficult professional programmatic and administrative duties involving the use of independent judgment and personal initiative; analyze problems identify alternative solutions project consequences of proposed actions and implement recommendations in support of goals.

Assess student needs provide advisement develop viable plans and alternatives and make appropriate on- and off-campus referrals.

Assist students in identifying career interests goals and opportunities.

Demonstrate principles practices and techniques used in public speaking public relations outreach advertising marketing and providing excellent customer service.

Prepare and administer budgets and contracts; perform basic accounting procedures.

Operate office equipment including hardware software peripherals and devices supporting word processing desktop publishing database management and spreadsheets; type or enter data at a speed necessary for successful job performance;research compile analyze and interpret data and information; maintain accurate filing recordkeeping and tracking systems; apply excellent organizational skills and attention to detail; compose and prepare correspondence and memoranda; prepare documentation reports and other written materials.

Communicate clearly and concisely both orally and in writing in English; demonstrate correct English usage grammar spelling punctuation and vocabulary; understand and follow oral and written directions in English; listen actively and effectively.

Develop maintain and foster effective cooperative collaborative and inclusive working relationships involving interactions and communications in person electronically by phone and in writing; work with exhibit sensitivity to and demonstrate an understanding of persons with diverse racial ethnic and cultural backgrounds sexual orientations gender identities religions disabilities ages and socioeconomic statuses on a regular ongoing basis.

Effectively represent the assigned area to the College and outside individuals and agencies to accomplish the goals and objectives of the unit.

Interact extensively with and respond to requests and inquiries from students faculty staff and the public; effectively present information in person electronically or by telephone to students staff or the public; provide excellent customer service.

Work effectively under pressure with frequent interruptions and a high degree of public contact on a variety of tasks concurrently while meeting established deadlines and changing priorities; concentrate on detailed tasks for extended periods of time; work confidentially independently and collaboratively.

Exercise good judgment discretion and personal initiative in resolving confidential difficult and sensitive situations according to established policies and procedures; use sound judgment in recognizing scope of authority; maintain critical and sensitive information records and reports confidentially.

Provide lead functional and technical work direction and training to assigned staff student workers and volunteers.

Report to work on a regular and consistent basis as scheduled to assigned job.

Maintain the cleanliness safety and organization of the assigned area; ensure adherence to safe work practices and procedures; monitor activities in assigned area and enforce policies for proper use and behavior.

Attend a variety of meetings workshops conferences presentations and training sessions on-and off-site as required; maintain compliance with mandatory trainings and certifications as directed by supervisor; attend and participate in diversity equity and inclusion trainings and events.

Work some evening/weekend shifts as required.

EDUCATION AND EXPERIENCE GUIDELINES

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and skills would be:

Education/Training:

Equivalent to a bachelors degree from an accredited college or university with major course work in education liberal studies psychology business or a related field. A masters degree in career counseling guidance counseling education business administration human resources or a closely related field is highly desirable.

Experience:

Four years of increasingly responsible administrative experience including two years of working in career counseling/advisement job placement job development human resources or a related field preferably working within an educational institution.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person electronically and on the telephone. At least minimal environmental controls are in place to ensure health and comfort.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop bend kneel crouch reach and twist; to lift carry push and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction.

Supplemental Information

Work Schedule: TBD Schedule and shift vary and are subject to change in accordance with the departments needs.

Hours per Week: Up to 25

Employment Conditions and Information:

This is a short-term temporary hourly Non-Bargaining Unit (NBU) assignment not to exceed 160 days and 960 hours per fiscal year (July 1 st through June 30 th ). Short-term temporary NBU positions may only be used on an intermittent seasonal or project basis. Education Code Section 88003 states Short-term employee means any person who is employed to perform a service for the district upon the completion of which the service required or similar services will not be extended or needed on a continuing basis.

After successful completion of the onboarding requirements an individual may be employed by the South Orange County Community College District (SOCCCD) as a short-term temporary NBU employee. Employment will be on an if and as needed basis as determined by the SOCCCD. The assignment may be shortened or extended at any time due to departmental needs with little to no notice. NBU employment is at-will and either party may terminate this working relationship at any time. Neither party shall be required to provide any reason for the separation. NBU employees shall not have reemployment rights or recourse to petition to be reinstated.

NBU employees are limited to working in a single position within one department and at one worksite. ASL Interpreters and Art Models are the only exceptions to the single-worksite requirement. NBU employees may not work remotely and must be supervised while performing their assigned duties.

NBU employees are paid on a monthly basis. The payroll reporting period is from the 1 st of the month to the last day of the month. NBU employees are paid on the 10th of the following month.

Example : For the following reporting period: January 1 st through January 31 st the NBU employee will be paid on February 10 th .

NBU employees who work more than 1000 hours per fiscal year are required to contribute to the California Public Employees Retirement System (CalPERS) through payroll deduction. The SOCCCD does not intend to employ NBU employees for more than 960 hours during any fiscal year.

Notice to all Candidates for Employment :

The Immigration Reform and Control Act of 1986 Public Law 99-603 requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. The South Orange County Community College District (SOCCCD) will not sponsor any visa applications.

Employees must reside in California while employed with the SOCCCD.

California Public Employees Retirement SystemandCalifornia State Teachers Retirement System :

A California Public Employees Retirement System (CalPERS) retiree may not accept employment as a CalPERS retired annuitant (i.e. extra help or interim or acting for a vacant position) with the SOCCCD until after the first 180 days of retirement. Anyone retired from CalPERS accepting employment in a position that qualifies for membership in CalPERS with the SOCCCD will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.

Any active vested member of California State Teachers Retirement System (CalSTRS) who accepts employment with the SOCCCD to perform service that requires membership in CalPERS is eligible to elect to continue retirement system coverage under CalSTRS.

Disability Accommodations :

If you require special accommodations in the application and/or evaluation process please notify Human Resources at least two (2) business days prior to the job posting close or initial screening date by either calling or sending an e-mail to

Attendance Requirement :

All SOCCCD employees are required to report to work on a regular and consistent basis as scheduled to assigned job.

Campus Crime and Safety Awareness :

Information regarding campus crime and safety awareness can be found at or . Paper copies are available in the Human Resources office upon request.

Non-Discrimination Notice :

The SOCCCD provides access to its services classes and programs without regard to national origin immigration status religion age gender gender identity gender expression race ethnicity color medical condition military and veteran status genetic information ancestry sexual orientation marital status physical or mental disability pregnancy or because they are perceived to have one or more of the foregoing characteristics or based on association with a person or group with one or more of these actual or perceived characteristics.

California Fair Chance Act :

The SOCCCD will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check if the SOCCCD is concerned about a conviction that is directly related to the job you will be given the chance to explain the circumstances surrounding the conviction provide mitigating evidence or challenge the accuracy of the background report.

Diversity Equity Inclusion and Access :

The SOCCCDis looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic socioeconomic cultural disability gender identity sexual orientation and ethnic backgrounds present within our community.

The SOCCCD is committed to ensuring that all students have the opportunity to succeed in their classes and as such to eliminating institutional barriers that disproportionately impact students of color. Irvine Valley College and Saddleback College are deeply committed to fostering an inclusive environment where students staff and faculty from diverse backgrounds can thrive academically and professionally.

Irvine Valley College (IVC) serves approximately 21584 students reflecting a rich diversity: 41% Asian 2% Black/African-American 21% Hispanic/Latino 8% Southwest Asian and North African 5% two or more races and 21% White in Fall 2024.

Similarly Saddleback College (SC) serves around 25789 students with demographics showing 12% Asian 2% Black/African-American 29% Hispanic/Latino 5% two or more races and 47% White in Fall 2024.

These numbers underscore the importance of our commitmentto eliminating equity gaps across all student demographics through implementing dynamic student-centered practices and support the academic and career success of our diverse student body we seek a candidate who will actively contribute to our mission of inclusivity and support. The ideal candidates values will align with SOCCCDs goals for Diversity Equity and Inclusion (DEI) and Equal Employment Opportunity (EEO).

Equal Employment Opportunity :

The District is committed to the principles of equal employment opportunity and providing a workplace that is compliant and free of discrimination and harassment. All qualified applicants are evaluated for employment without regard to ethnicity or race color religious creed sex sexual orientation gender gender identity gender expression national origin ancestry disability medical condition genetic information age veteran status political or organizational affiliation or any other protected characteristic in compliance with federal and California law.

THE SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER

Required Experience:

IC