Administrative Coordinator

Administrative Coordinator

This position is a key part of not only the Encroachment team, supporting the Program Manager and Encroachment Inspector, but also supports the Engineering and Mapping teams along with the Division Manager. The Administrative Coordinator may also be involved with staff from other Divisions or Departments. The Administrative Coordinator plays a critical role in helping administer the County right of way through established codes and ordinances. This is primarily done through internal and external communications, tracking encroachment permits and illegal encroachments, preparing reports, scheduling site visits, explaining the permitting process, and helping address the needs or concerns of the public and constituents.

The Ideal Candidate

Excellent communication skills (both written and verbal), strong attention to detail, well organized, able to work independently and with the team, enjoys multi-tasking, helping with process improvements, and most importantly exceptional customer service skills.

Education and Experience: A combination of education, training, and experience resulting in the required knowledge, skills, and abilities. An example of qualifying education and experience includes: Possession of an associate's degree from an accredited college or university. In addition, one year of experience assisting in administrative, financial, budgetary, and/or human resources operations; or One year of experience performing work equivalent to a Supervising Administrative Assistant; or Three years of experience performing clerical work equivalent to an Administrative Assistant III.

Licenses and Certificates: Certain positions within this classification may require driving. Positions that require driving as an essential job function will be communicated in the job posting. When driving is an essential function of the position, a valid California driver's license will be required at the time of appointment and must be maintained throughout employment.

Other Specifications: This class specification generally describes the duties and responsibilities characteristic of the position(s) within this class. The duties of a particular position within a multi-position class may vary from the duties of other positions within the class. Accordingly, the essential functions of a particular position (whether it be a multi-position class or a single-position class) will be identified and used by medical examiners and hiring authorities in the selection process. If you have any questions regarding the duties or the working conditions of the position, please contact the Human Resources Department at View phone number on click.appcast.io.

Reasonable Accommodation Notice: Federal law requires employers to provide reasonable accommodation to individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. Please call View phone number on click.appcast.io for assistance or e-mail View email address on click.appcast.io for more information. Veteran's Preference Points: If you are applying for employment with the County of San Luis Obispo and you served in the United States Armed Forces, you may be eligible for veteran's preference points as part of the recruitment process. Some dependents and survivors of eligible veterans may also be eligible for preference points. Click here for more information and to learn how to apply for this benefit. Please note that Veteran's credits must be on file with the County of San Luis Obispo Veterans Services Office prior to the recruitment closing date indicated on the job announcement.

Equal Employment Opportunity: The County is an equal opportunity employer. Objectives are directed toward assuring equal opportunity in selection / promotion, pay, and job assignments. Recruitment and selection procedures have been established to ensure non-discrimination on the basis of political or religious opinions or affiliations, age, sex, race, color, national origin, marital status, disability, sexual orientation or other non-merit factors. In addition, the County complies with the provisions of the Americans with Disabilities Act in hiring and retaining employees. For more information contact the Human Resources Department at View phone number on click.appcast.io.

Benefits

Make a Difference: Employees of the County of San Luis Obispo are public servants who impact the lives of our community every day. From supporting efforts to reduce homelessness, keeping our drinking water clean, or serving the families in need in the community, County employees make a difference.

Compensation and Benefits: Your annual salary is supplemented by a generous benefit package.

Some benefits include: Medical (PPO, EPO, HDHP), Dental (HMO, PPO) and Vision Insurance - Health enhancing programs such as Hinge Health, GIThrive and Carrum Health for medical enrollees. Cafeteria (County contribution to pay for insurance premiums) - Free visits to the employee health clinic - Mental Health resources/benefits including Headspace - Voluntary insurance plans (life insurance, disability, critical illness and many more) - A lifelong retirement benefit through the San Luis Obispo County Pension Trust - Optional deferred compensation plan - Tax savings accounts (medical and dependent care) - Paid personal, sick and vacation days - 12 paid holidays - Employee Assistance Program - Education and Wellness Allowance - Post Employment Health Plan - Family Friendly workplace policies - Flexible work schedule options - Rideshare commuter benefits - Pet Insurance

The County of San Luis Obispo has been recognized as a Diamond Level Family Friendly Workplace by San Luis Obispo Chamber of Commerce. We support our employees through: childcare assistance, flexible scheduling practices, paid and unpaid leave, comprehensive health benefits, flexible spending accounts, and employee assistance programs.

Pension Benefit and Employee Contribution Rates: The County's pension is a defined benefit plan that provides a guaranteed monthly pension payment for life based on your time in service, wages, and other factors. The County is the primary contributor to the pension fund, but the health of the pension fund also depends on mandatory employee contributions. Employees are required to pay a percentage of their base pay towards the pension fund, ranging from 5% to 19%. This amount is deducted from your paycheck pre-tax every pay period. To find out how much will be deducted from your paycheck should you be hired for this position, please contact Pension Trust at View phone number on click.appcast.io. Healthcare Benefits and Cafeteria Contributions: The County offers comprehensive medical coverage to you and your family, along with two dental plan options and vision coverage. All permanent employees receive a monthly employer contribution (or 'cafeteria' contribution) to help them pay for their portion of the medical, dental, and vision insurance premiums. The amount of the cafeteria contribution varies by Bargaining Unit (BU) and the extent to which employees enroll their dependents. If the cafeteria amount is greater than your selected premiums, the remainder of the cafeteria is paid out to you in your paycheck as taxable income. If the cafeteria amount is less than your monthly premiums, you pay the remainder of the premiums with pre-tax wages. To estimate your out-of-pocket costs (or cashback from extra cafeteria), visit the Cafeteria Rates webpage.

Learning and Development: The County prioritizes your learning, personal and professional development, and career growth. Employees have access to over 1500 on-demand courses, instructor led courses, and job-specific trainings. Employees can take courses to upskill to make themselves more competitive for promotional opportunities and further their career growth. Examples of courses include: Emotional Intelligence - Supervisor/Manager academies - Microsoft Suite courses - Defensive Driving - Financial management - Retirement preparedness - Teambuilding - Written Communication - Conflict Management - Clifton StrengthsFinder and DISC - Job specific conferences/trainings

Student Loan Forgiveness: Did you know that if you are employed by a government agency you may be eligible for the Public Service Loan Forgiveness (PSLF) program County employees also have access to GotZoom, a program that offers tools and support to navigate your federal student loans. Homebuyer assistance program Employees have access to the "Assist-to-Own" program sponsored by Golden State Finance Authority (click here for link to more information) to get a loan for the down payment.