Development Specialist

## Development SpecialistApplylocations: UT MAIN CAMPUStime type: Full timeposted on: Posted Todayjob requisition id: R\_00046979**Job Posting Title:**Development Specialist**----****Hiring Department:**University Development Office**----****Position Open To:**All Applicants**----****Weekly Scheduled Hours:**40**----****FLSA Status:**Exempt from FLSA**----****Earliest Start Date:**Jul 01, 2026**----****Position Duration:**Expected to Continue**----****Location:**UT MAIN CAMPUS**----****Job Details:**## General Notes### **About The University of Texas at Austin**What starts here changes the world.The University of Texas at Austin, founded in 1883, ranks among the best universities in the world. With 76 programs ranked in the top 10, UT Austin is the #1 public university in Texas and the #7 public university in the nation.Like the state it calls home, The University of Texas at Austin is a bold, ambitious leader supporting more than 55,000 students, 4,750 faculty, 15,000 staff and top national programs across 18 colleges and schools. Amid the backdrop of Austin, Texas, a city recognized for its creative and entrepreneurial spirit, the University provides a place to explore countless opportunities for tomorrow’s artists, scientists, athletes, doctors, entrepreneurs and engineers.Learn more about UT’s mission and values and leadership.### **Why Join Texas Development?**The University of Texas at Austin is a thriving hub of learning and discovery that anchors our city and enables excellence and innovation on the highest level. And it’s only possible because generous supporters believe in the power and promise of our state’s flagship university to change the world. With more than $6 billion raised in the What Starts Here campaign, Texas Development is quickly becoming one of the best fundraising programs in public higher education.Texas Development is a dynamic community of 500+ fundraising professionals across the Forty Acres. We strive to reach the highest levels of achievement and success in all that we do by creating meaningful and powerful experiences for our donors.Follow your passion, grow your career and help us change the world.### **Benefits**The University provides a competitive benefits package that includes insurance and retirement benefits in addition to other programs and services.Texas Development supports growth by offering professional development opportunities that help every team member accomplish their goals, enrich their skillset and deepen their engagement with UT.## PurposeThe Development Specialist is responsible for the accurate and timely processing of all gifts to the university. This position serves as a critical component of donor stewardship and institutional data integrity, ensuring that gift records, receipts, and financial transactions comply with university policies and regulatory requirements. This position works closely with Texas Gift Operations and Development staff across the university to maintain seamless and audit-ready gift administration functions.## Responsibilities* Process checks, credit card transactions, and electronic payments in accordance with established financial controls in a timely and accurate manager.* Enter and maintain gift records in the donor database, ensuring data integrity and compliance with university policies.* Generate and distribute gift receipts, acknowledgement letters, and tax documentation to donors within required timeframes.* Submit daily deposit to the Office of Accounting remotely or in-person at the Bursar’s Office as needed.* Reconcile daily gift batches and prepare reports for Finance and Accounting.* Support audit readiness by maintaining thorough and organized gift documentation in compliance with internal controls and external regulatory requirements.* Research and resolve discrepancies in gift records, donor information, or fund coding in coordination with university colleagues and donor representatives.* Apply gifts to the correct funds and accounting based on donor intent and university fund structure.* Maintain confidentiality of donor records and adhere to CASE, IRS, and institutional gift acceptance policies.* Ability to communicate effectively and professionally with internal and external stakeholders. Serve as a point of contact for donors, development staff, and university colleagues on gift-related inquiries, providing timely, professional responses.* Other related assignments as needed for business continuity.## Required Qualifications* Bachelor’s degree in finance, business administration, or a related field.* Minimum one year of experience in a related field, such as operations or higher education administration.* Strong organizational skill with the ability to oversee complex administrative and gift operations processes in a fast-paced environment.* Demonstrated ability to interpret, implement, and maintain compliance with institutional policies and procedures.* Demonstrated ability to work independently with minimal supervision, exhibiting strong interpersonal, communication, and problem-solving skills.* Exceptional attention to detail in documentation, recordkeeping, and reporting, ensuring accuracy and transparency in all gift processing transactions.* Ability to communicate effectively and professionally with internal and external stakeholders, including development staff across university departments.* Proficiency with spreadsheet and word processing applications (Microsoft Suite Applications and Smartsheet preferred).*Relevant education and experience may be substituted as appropriate.*## Preferred Qualifications* Experience in development or gift operations in a higher education or nonprofit environment.* Two or more years of experience in a related field, such as operations or higher education administration.## Salary$53,000 annually## Working Conditions* This position is based in Austin, Texas.* Must be eligible to work in the United States on a full-time basis for any employer without sponsorship.* Works in standard office conditions, in a shared office environment, with repetitive use of a keyboard at a workstation.* Monday through Friday, 8:00 AM – 5:00 PM on-site work is the standard expectation for this position.* May require additional hours during peak periods and special events.* Regular and consistent attendance is required in this job.## Required Materials* Resume/CV* Three work references with contact information; at least one reference should be from a supervisor* Letter of Interest**Important** **for applicants who are NOT current university employees or contingent workers:** You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.**Important for Current university employees and contingent workers:** As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----**Employment Eligibility:**Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----**Retirement Plan Eligibility:**The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----**Background Checks:**A criminal history background check will be required for finalist(s) under consideration for this position.----**Equal Opportunity Employer:**The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----**Pay Transparency:**The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.----**Employment Eligibility Verification:**If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.**----****E-Verify:**The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:* E-Verify Poster (English and Spanish) [PDF]* Right to Work Poster (English) [PDF]* Right to Work Poster (Spanish) [PDF]**----****Compliance:**Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701. #J-18808-Ljbffr