Senior Project Administrative Assistant

Job TitleU-M Architecture, Engineering and Construction Administrative AssistantJob DescriptionU-M Architecture, Engineering and Construction is looking for an administrative assistant to join our team. You will provide a variety of administrative support to the Construction Services project managers. We work with senior leaders, faculty, staff and students across campuses, departments, colleges, and units. Work will be on-site in Ann Arbor, MI.What You'll DoReporting to the Manager of Construction Services, you will support project managers and supervisors with the following project execution duties:Setup and maintain project master files and logsHelp with assembly of close-out materials, such as: warranty contact information, warranties and missing pay applications/quotations. Inspection certificates. Commissioning documentsHelp update project manager's record drawing set with all applicable addendum, bulletins and change order documentation.Help coordinate contract change documentation, such as CCD, bulletin, and change orders.Schedule and maintain electronic calendars to support the project managers and supervisors. Meet with project managers and supervisors biweekly to review projects and related tasks.Organize RFIs and submittalsCollect safety reports, review, record, prepare incident reports, and route themEmploy basic reasoning skills and provide provide accurate work productsRequired Qualifications*High School diploma or associates degree, including courses in business practices, or an equivalent combination of education and experienceFour or more years of experience performing administrative responsibilitiesFour or more years of supporting managerial level positionsExperience with advanced business software and computer applications, such as Google collaboration tools, Dropbox, and similar platformsWhy Work at Michigan?Being part of something greater, of serving a larger mission of discovery and care, that's the heart of what drives people to work at Michigan. In some way, great or small, every person here helps to advance this world-class institution. It's adding a purpose to your profession. Work at Michigan and become a victor for the greater good.In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:Generous time off, including family care, and maternity and parental leavesA retirement plan that provides two-for-one matching contributions after one yearMany choices for comprehensive health insuranceLife insuranceLong-term disability coverageFlexible spending accounts for healthcare and dependent care expensesModes of WorkPositions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.Additional InformationFacilities & Operations is a positive organization dedicated to the principles of being respectful, collaborative, solutions-based, and proactive.Background ScreeningThe University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.Application DeadlineJob openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.U-M EEO StatementThe University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.