Senior Secretary

Senior Secretary

Reports to: Principal

Salary: Current Secretary salary schedule

Minimum Qualifications: High School Diploma or general education degree (GED).

Essential Duties and Responsibilities:

• Uses copy machine and all other equipment needed to complete assigned tasks.
• Places and receives telephone calls, records messages, and return calls when requested.
• Communicates in a positive manner to all staff, parents, and community members through phone calls, emails, greets visitors and personal contacts.
• Collects information, organizes, types, and proofreads a variety of documents including curricula, manuals, guides, policies, letters, and other written communication documents.
• Accesses all appropriate databases and complete various statistical reports as needed.
• Designs and manipulates excel spreadsheets, tables, and graphics as needed.
• Maintains District records and files relating to this position.
• Processes attendance for the building staff and ascertains substitutes as necessary.
• Keep and maintain attendance for students.
• Creating and maintaining attendance and lunch forms for staff that are not standard forms used for other schools.
• Using Excel spreadsheet Complete student registrations for new students
• Maintain student information in E-School consisting of teacher caseloads, room assignments and quality control of attendance accesses
• Maintain and document monthly Reports for Student Count and Unit Count
• Follows procedures which implement operational and fiscal policies.
• Processes and prepares purchase orders, payment vouchers, and all other documents and maintain Petty Cash
• Provides support, functions as liaison, and works cooperatively with staff and school community.
• Log and monitor the appropriate information for school trips, inform staff of any changes in information
• Complete conference/work shop registrations for staff, make accommodations if needed.
• Attend Open House. All other duties as assigned by the principal

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hand and/or fingers to handle or feel; reach with hands and arms; talk or hear; and taste or smell. The employee frequently is required to stand, walk and sit. The employee must occasionally lift an/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Standard Requirements:

Favorable Criminal Background Check and Child Abuse Registry Check for the candidate who is offered employment

Tuberculin Test and physical

Mandatory Direct Deposit of paycheck

Application Procedures:

Interested candidates who meet the minimum qualifications may apply by completing an employment application no later than 11:59 PM on the closing date indicated above. A cover letter, resume and three letters of reference, dated within the last year, are required. Please note that incomplete application packages will not be considered. Applicants needing special accommodations in the application process of the vacancy announcement may contact the Human Resources office.

The Capital School District is an equal opportunity employer and does not discriminate on the basis of race, color, creed, religion, gender (including pregnancy, childbirth and related medical conditions), national origin, citizenship or ancestry, age, disability, marital status, veteran status, genetic information, sexual orientation, or gender identity, against victims of domestic violence, sexual offenses, or stalking, or upon any other categories protected by federal, state, or local law.