Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support daily office operations. This contract opportunity is ideal for someone who enjoys keeping administrative tasks organized, communicating clearly, and ensuring materials and correspondence are handled accurately. The person in this role will help maintain efficient meeting documentation, manage outgoing and incoming mail activity, and provide dependable front-office support to the team.

Responsibilities:
• Manage day-to-day administrative support activities to help the office operate smoothly and efficiently.
• Prepare, organize, and send outgoing correspondence and packages using provided shipping information and labels.
• Collect, sort, and distribute incoming mail from building mail areas and ensure timely delivery to the appropriate recipients.
• Attend meetings to capture key discussion points and produce clear, accurate meeting minutes for follow-up.
• Coordinate meeting logistics, including scheduling support, note preparation, and conference call arrangements as needed.
• Respond to phone calls and general inquiries in a clear and courteous manner while assisting visitors and internal staff.
• Perform data entry and maintain administrative records with a high level of accuracy and confidentiality.