Timekeeping, Invoicing & Accounting Support Specialist

Job Description

Job Description

Key Responsibilities

• Create, schedule, review, update, and close service or project tickets and work orders.
• Review daily employee time records entered in the company CRM for accuracy and completeness.
• Compare time entries against GPS information and job details to identify discrepancies.
• Review customer-facing job descriptions, lunch breaks, arrival times, and billable-work details.
• Follow up with field employees, operations staff, and internal team members to resolve missing or inaccurate information.
• Verify hours, job codes, time records, and supporting documentation for payroll review.
• Support timekeeping validation only; this position is not responsible for running payroll.
• Ensure completed tickets contain all required information before billing.
• Prepare and process customer invoices accurately and on time.
• Assist with service-based and project-based invoicing.
• Support accounts receivable activities, including invoice questions, account balances, and customer follow-up.
• Coordinate with accounting, payroll, operations, and field teams to resolve billing and timekeeping discrepancies.
• Assist with accounts payable responsibilities as the role grows.
• Maintain accurate electronic and paper records.
• Support scheduling and other operational administrative functions as needed.
• Help improve accounting and operational processes.

Required Skills and Qualifications

• High school diploma or equivalent.
• General accounting knowledge with a working understanding of accounts receivable.
• Previous experience in accounting support, billing, invoicing, accounts receivable, payroll or timekeeping review, dispatching, or administrative operations preferred.
• Strong attention to detail and accuracy.
• Highly organized, thorough, and process-oriented.
• Ability to work independently with limited day-to-day supervision while knowing when to ask for guidance.
• Strong judgment, common sense, follow-through, and problem-solving ability.
• Comfortable communicating professionally with customers and internal employees.
• Ability to manage multiple priorities and meet daily and weekly deadlines.
• Strong written and verbal communication skills.
• Ability to work effectively in a collaborative, team-focused environment.

Strongly Preferred Skills

• Accounting coursework or an associate degree in accounting, business administration, finance, or a related field.
• Experience with service-based or project-based invoicing.
• Experience reviewing employee timekeeping records.
• Experience with work orders, job costing, dispatching, or field-service operations.
• QuickBooks experience.
• Experience with ConnectWise Manage or another CRM, ticketing, dispatch, or field-service platform.

Systems

Preferred:
QuickBooks

Who We Are:
Peyton Resource Group (PRG) has a 20-year track record of delivering real results for our clients. With offices in Dallas, San Antonio and Austin, PRG is an innovative industry leader utilizing the latest technology to drastically reduce the time-to-hire problem plaguing most companies today.
What We Do: We innovate. We understand. We collaborate. We move forward. We get IT done.

How We Do It:
We partner with world-class organizations that offer exciting career paths to their employees.
We cultivate relationships with the best and brightest talent in the marketplace.
We leverage technology in a way that is helping to redefine the staffing industry.
Our Results: We solve today's critical staffing challenges, while delivering best-of-class professionals to our clients.

Company Description

Who We Are:\r\nPeyton Resource Group (PRG) has a 20-year track record of delivering real results for our clients. With offices in Dallas, San Antonio and Austin, PRG is an innovative industry leader utilizing the latest technology to drastically reduce the time-to-hire problem plaguing most companies today.\r\nWhat We Do: We innovate. We understand. We collaborate. We move forward. We get IT done.\r\n\r\nHow We Do It:\r\nWe partner with world-class organizations that offer exciting career paths to their employees.\r\nWe cultivate relationships with the best and brightest talent in the marketplace.\r\nWe leverage technology in a way that is helping to redefine the staffing industry.\r\nOur Results: We solve today's critical staffing challenges, while delivering best-of-class professionals to our clients.