Administrative Specialist
Integrated Resources Inc
Job title: - Administrative Specialist
Location: - Tampa, FL 33607
Duration: - 06 Months General
Location: - Tampa, FL 33607
Duration: - 06 Months General
- We anticipate the role will align closely with an Administrative Specialist, Sr. in terms of responsibilities and experience.
- However, we are open to candidates with less experience if they demonstrate strong capabilities in the areas outlined below and are a good fit for the team.
- About ECPM
- ECPM is responsible for executing major capital projects across Electric Delivery, including some of client largest distribution, transmission, and substation projects.
- Our team includes engineers, designers, project managers, construction managers, project controllers, estimators, and support personnel.
- Our mission is to deliver major capital projects with excellence by making disciplined, schedule-driven decisions and deploying dedicated, non-shared resources committed to each project's success.
- We strive to execute every initiative safely and efficiently ensuring predictable outcomes that support grid resilience, operational readiness, and the long-term energy needs of our customers and communities.
- Coordinate and schedule meetings, including quarterly department meetings, monthly team meetings, safety meetings, and external visitor events.
- Arrange meeting rooms, catering, materials, and logistics as needed.
- Record and publish meeting minutes.
- Serve as the primary coordinator for contractor network IDs, access requests, onboarding, and offboarding activities.
- Maintain department records, including safety attendance sheets, agendas, training records, and other administrative documentation.
- Monitor and replenish office and breakroom supplies.
- Submit and track IT/OT and Facilities Service requests.
- Support department leadership with reports, meeting coordination, and PowerPoint presentations.
- Assist with onboarding new employees, including workspace setup, equipment coordination, and supply requests.
- Process invoices, purchase requisitions, and other administrative transactions.
- Coordinate department events, employee recognition activities, and training registrations.
- Maintain department contact lists, organizational charts, seating charts, and shared resources.
- Provide document control and DocuSign support.
- Perform timekeeper responsibilities, including troubleshooting payroll and time-reporting issues.
- Manage vendor relationships for office services and supplies (coffee, water, cable, etc.).
- Coordinate vehicle-related activities, including maintenance scheduling, inspections, truck supplies, and SunPass administration.
- Support day-to-day administrative needs as they arise.
- Proficiency in Microsoft PowerPoint, with strong presentation design skills preferred.
- Proficiency in Microsoft Word, including advanced formatting and document management capabilities.
- Experience with Power BI is a plus.
- Strong organizational, communication, and coordination skills.
- Ability to manage multiple priorities and work effectively with a diverse project-focused team.
Vacancy posted 4 days ago
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