Administrative Assistant, Health Promotion and Wellness

Job Title: Administrative Assistant, Health Promotion and Wellness Location: Kennesaw, Georgia Regular/Temporary: Regular Full/Part Time: Full-Time Job ID: 302005 About Us Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower over 50,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU! Location (Primary Location for Job Responsibilities) Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060. Department Information DEPARTMENT SPECIFIC TASKS AND RESPONSIBILITIES: Provides administrative support for departmental budget, purchasing, contract, travel, scheduling, and operational processes in accordance with University policies and procedures Coordinates cooking demonstration programming by scheduling chefs, managing registrations, and processing related quotes and invoices Manages departmental activity setup and administration in University systems, including EMS, Owl Life, and KSU Marketplace Maintains departmental compliance and operational records, including chemical inventories in Campus Optics and equipment inventories as assigned Coordinates onboarding activities for new department personnel and supervises and coordinates student assistants to ensure effective office operations on the Kennesaw and Marietta campuses Supports Nutrition Services operations by scheduling nutrition counseling appointments through the Point and Click electronic medical records system DEPARTMENT SPECIFIC KNOWLEDGE, SKILLS, AND ABILITIES*: Knowledge of or ability to learn specialized University systems used to support departmental operations, including event management, registration, compliance, and record-keeping systems Able to recognize and protect confidential information and exercise judgment, tact, and diplomacy in handling sensitive information and situations Able to successfully interact with a community comprised of individuals and groups from an array of backgrounds, experiences, and communication styles Able to work as a contributing member in a team-oriented environment, successfully interacting with internal and external colleagues and partners Able to learn and adapt to new technologies, systems, and processes Job Summary Performs administrative, clerical and office support responsibilities. Supports assigned leaders, departments and/or units. Responsibilities KEY RESPONSIBILITIES: 1. Performs standard administrative duties in support of the assigned department, division, unit and/or location 2. Serves as an administrative resource for all faculty, staff and guests visiting assigned department, division, unit and/or location and provides assistance as needed 3. Creates, prepares and proofreads emails, memos, correspondence, reports, and other documents or communications as requested 4. Responsible for answering office phone providing information and/or transferring/redirecting calls to the appropriate contact 5. Assists with coordinating and scheduling departmental meetings and events, as directed; secures space, equipment, food, and assists with the event as needed 6. Manages all incoming and outgoing mail including UPS, FedEx and DHL domestic and international shipping needs for the office 7. Monitors and assesses office equipment, stationery and supply needs and orders items as needed, including seeking proper authorization for items requiring prior approval 8. Assists with records management including filing, correspondence, analyzing data, tracking and archiving files 9. May maintain department purchasing card (PCard), cash and/or credit card** Required Qualifications Educational Requirements High School diploma or equivalent Required Experience One (1) year of related administrative, office or clerical experience Preferred Qualifications Additional Preferred Qualifications Experience providing administrative support for large teams Previous experience in higher education Preferred Educational Qualifications An undergraduate or advanced degree from an accredited institution of higher education in a related field Proposed Salary The salary range for this position is $16.13 to $19.45 per hour. Offers are based on relevant experience. Benefits Comprehensive benefits include Medical, Dental, Vision, 13 paid holidays, vacation, generous retirement plans, tuition waiver, wellness options, and more! Knowledge, Skills, & Abilities ABILITIES Able to utilize standard office equipment and multi-line telephone system Able to deal with multiple tasks or projects at one time meeting assigned deadlines Able to work varied schedule or overtime based on business needs SKILLS Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite) Strong attention to detail and follow up skills Strong customer service skills and phone and e-mail etiquette USG Core Values The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at Equal Employment Opportunity Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community. For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, View email address on click.appcast.io. Other Information This is not a supervisory position. This position does not have any financial responsibilities. This position will not be required to drive. This role is considered a position of trust. This position does require a purchasing card (P-Card). This position may travel 1%-24% of the time. This position does not require security clearance. Background Check Standard Enhanced Credit Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility. All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials. #J-18808-Ljbffr Kennesaw State University