Recruitment Coordinator

Our client, a globally recognized quantitative investment management firm known for its systematic, research-driven approach to markets, is looking for a Recruiting Coordinator (Contract) to join their Recruiting team. The team handles full lifecycle hiring — from interns and entry-level graduates to experienced professionals — across both lateral and campus recruitment. This is a great opportunity for someone organized, resourceful, and energized by fast-paced, high-volume coordination work in a sophisticated, intellectually driven environment.

What you'll do:

• Coordinate high-volume interview scheduling across teams, ensuring a seamless candidate and interviewer experience
• Manage candidate communications, including scheduling, confirmations, and follow-ups
• Build and maintain interview schedules; manage real-time changes and candidate flow during in-person superdays
• Greet candidates onsite and provide day-of support to ensure smooth execution
• Plan and execute logistics for campus recruiting events, including on-campus presentations and superdays
• Manage end-to-end event operations, including venue coordination, catering, event materials, and day-of execution
• Support summer internship program logistics and events
• Arrange travel and hotel accommodations for candidates
• Manage candidate reimbursements and recruiting vendor payments
• Maintain accurate candidate data in ATS (Greenhouse), including resumes, applicant information, schedules, and feedback
• Deliver a high-touch, professional experience to internal and external stakeholders
• Maintain clear, proactive communication with hiring managers, recruiters, business partners, and external vendors/agencies
• Assist with ad hoc HR projects as needed

Requirements:

• Bachelor's degree required
• 1-3+ years of experience in a similar administrative role; financial services experience preferred
• Demonstrated resourcefulness, flexibility, and ability to take initiative without being asked
• Strong professionalism and confidence
• Exceptional written and verbal communication skills
• Ability to multi-task and manage competing priorities
• Strong problem-solving and decision-making skills
• Experience with project coordination
• Proficiency with Outlook and Microsoft Office Suite

Location: Onsite 5 days per week in Greenwich, CT