Administrative Assistant to the Superintendent

Administrative Assistant To The Superintendent Harmony-Emge School District 175 is seeking a highly qualified, experienced Administrative Assistant to provide professional and confidential support to the Superintendent and Board of Education. This is a 12-month, full-time position, and will begin as soon as possible upon selection of a qualified candidate, with the goal of a smooth transition from the current secretary. Responsibilities: Provide confidential administrative support to the Superintendent and Board of Education Assist with the superintendent's calendar in planning appointments, board meetings, hearings, conferences, and more Prepare, maintain, distribute and post a wide variety of local, state, and federal documents Prepare and distribute all necessary reports for Board of Education meetings Attend board meetings and committee meetings and keep minutes Prioritize and manage all outgoing or incoming correspondence (e-mail, letters, packages, etc.) Manage and maintain employee personnel files, ensuring all required documentation is current and complete; facilitate the onboarding process for new hires, including file setup and compliance with pre-employment requirements. Maintain AESOP/Frontline absence management program for the district Update directories for the district, the ROE and keep up to date school closing procedures Maintain PRESS Policy for the district Prepare purchase orders Maintaining the district website and social media page Serves as the point of contact for workers' compensation claims and employees insurance inquiries Plan and coordinate district-wide events Create, post, and manage job vacancies across platforms Monitors and verifies employee timesheets district-wide and collaborates with the Business Manager on payroll preparation Assist superintendent in tracking and updating state-mandated compliance requirements Qualifications: Bachelor's degree from four-year college or university; or 5+ years of related administrative professional experience; or an equivalent combination of education and experience (preferred) Strong interpersonal skills to reinforce a positive relationship between central office and all community stakeholder groups Must have proficient computer skills with word processing specifically and adequate skills at data processing Ability to maintain the highest levels of confidentiality and professionalism Knowledge of any student management system is preferred Excellent verbal and written skills, reliable, resourceful, organized, and detail-oriented. Salary/Benefits: Salary Range: $42,500 – $50,000 per year (with potential stipend based on experience and qualifications) Paid Time Off: 10 vacation days, 14 sick days, 3 personal days Holidays: All school holidays including Winter and Spring Break Retirement: Board pays employees share of IMRF Health Insurance: Available Schedule: Monday–Friday, 8-hour shift with 1-hour lunch 1–2 evening meetings per month (Board/Committee) required Ability to commute/relocate: Belleville, IL 62223: Reliably commute or planning to relocate before starting work (Preferred) Education: Bachelor's (Preferred) Experience: Administrative Assistant/Secretary: 4 years (Preferred) Work Location: In person Application Process: Please send the following documents: Resume Cover letter Three professional letters of recommendation (from current or previous employers) Submit to: Catie Sanders 7401 Westchester Dr. Belleville, IL 62223 View email address on click.appcast.io Hiring Timeline: Interviews will be scheduled upon receipt of qualified applications. Position will remain open until filled. Harmony District 175