Administrative Project Coordinator

• Join a top ranked global law firm, partnering with associates and attorneys
• Hybrid work model and collaborative team

About Our Client

This top ranked law firm is known for handling the most complex transactions, litigation/controversy issues, and regulatory matters. Their Washington DC office is known for the excellent resources and career growth they offer their staff.

Job Description

• Coordinate and manage project timelines, deliverables, and milestones to ensure deadlines are met.
• Prepare and distribute project-related documentation, including reports, meeting agendas, and presentations.
• Act as a point of contact for internal and external stakeholders, ensuring effective communication and information flow.
• Assist in scheduling and organizing meetings, including preparing meeting rooms and materials.
• Assists in promoting business development, entering contacts and business activities in InterAction and coordinating with Business Development & Marketing department as required.
• Prepares engagement letters and new matter memos for new clients and matters.
• Track project progress and provide regular updates to team members and leadership.
• Maintain accurate records and ensure proper documentation of all project activities.
• Support the project team by addressing administrative needs and resolving logistical challenges.
• Collaborate with other departments to ensure alignment and smooth project execution.
• Coordinates with Conference Services for internal and client meeting requests, including but not limited to audio-visual, catering services and external vendors.
• Coordinates client-related business meals and maintains up-to-date knowledge of Firm-and attorney-preferred restaurants.

The Successful Applicant

A successful Administrative Project Coordinator should have:

• 2+ years of administrative experience in legal or professional services enviornments.
• Bachelor's Degree.
• Must be a Notary Public licensed in DC, Virginia or Maryland or able to obtain a commission within six months of joining the Firm.
• Strong organizational and time management skills to handle multiple tasks and deadlines.
• Proficiency in using project management tools and software.
• Excellent communication and interpersonal skills.

What's on Offer

• Competitive salary ranging from $80,000 to $100,000 per year.
• Comprehensive benefits package including health, dental, vision, and 401k with a company match.
• Hybrid working model in their DC office.
• Collaborative working environment with great career growth potential.