Financial Operations Specialist - Accounts Payable & Billing

Job Description

Job Description

Financial Operations Specialist – Accounts Payable & Billing

Location: Albertville, Alabama

How would you feel about joining a growing aviation services company where your attention to detail, organization, and financial skills directly support operations across multiple projects and locations?

At Aviation Service Partners (ASP) , we believe in empowering our team members and providing opportunities to grow while supporting some of the aviation industry's most demanding maintenance programs.

ASP is seeking a dependable and detail-oriented Financial Operations Specialist – Accounts Payable & Billing to join our team in Albertville, Alabama . This position will provide day-to-day financial and administrative support with a primary focus on accounts payable, customer billing, invoice processing, expense reconciliation, and financial recordkeeping.

What You'll Be Doing

• Process and review vendor invoices for accuracy, proper documentation, and approval.
• Assist with accounts payable activities and ensure invoices are processed in a timely manner.
• Prepare and process customer billing and project-related invoices.
• Review employee and project expenses for accuracy and proper supporting documentation.
• Reconcile invoices, receipts, purchase orders, credit card transactions, and other financial records.
• Track outstanding invoices and assist with resolving billing or payment discrepancies.
• Maintain organized and accurate electronic financial records.
• Communicate with vendors, customers, employees, and internal departments regarding invoices, payments, and billing questions.
• Assist with coding expenses and allocating costs to the appropriate customer, project, department, or location.
• Support travel and employee expense reconciliation as needed.
• Assist with weekly and monthly financial reporting and account reconciliation.
• Work closely with Operations, HR, Management, and Accounting to ensure financial information is accurate and submitted on time.
• Provide general administrative and financial support as needed.

What We're Looking For

• Previous experience in accounts payable, accounts receivable, billing, bookkeeping, accounting, or financial administration preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Excel and other standard business software.
• Ability to learn accounting, ERP, expense, and billing systems.
• Comfortable working with invoices, receipts, expense reports, and financial documentation.
• Ability to identify discrepancies and follow through until issues are resolved.
• Professional and dependable with the ability to handle confidential financial information.

Preferred Qualifications

• Experience supporting billing or accounting in aviation, maintenance, manufacturing, construction, or another project-based environment .
• Experience with customer and project-specific billing requirements.
• Experience processing employee travel expenses, corporate credit card transactions, or vendor invoices.
• Working knowledge of basic accounting principles.

Why Join ASP?

At Aviation Service Partners, you'll be part of a growing organization supporting aviation maintenance operations across multiple locations and customer programs. We're looking for someone who takes ownership of their work, communicates effectively, and understands that accurate and timely financial support is critical to successful operations.

If you're organized, dependable, detail-oriented, and enjoy working in a fast-paced environment, we'd like to hear from you.

Aviation Service Partners is an Equal Opportunity Employer.