Unit Administrator/Specialist Seasonal

Position Details

Position Information
Recruitment/Posting Title
Unit Administrator/Specialist Seasonal

Posting Number
26TM0178

Department
Undergraduate Educ - Acad Srvc

Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary
Rutgers, The State University of New Jersey, is seeking a Unit Administrator/Specialist Seasonal for the Undergraduate Education Academic Services. This role focuses on supporting student's academic success by helping them manage pre-college credits through discovery, evaluation, and beyond.

Among the key duties of this position are the following:

• Provides support to Associate Dean of Academic Services and the Assistant Dean of the First Year Advising Office by organizing and coordinating pre-college transcript evaluation functions.
• Coordinates the confidential location and review processes.
• Prioritizes work, prepares and implements administrative guidelines and procedures.
• Provides routine and non-routine information and explanations to students.
• Creates informational materials.
• Provides supporting research, analysis, and proposal data pertaining to pre-college credit.
• Prepares, processes, and controls records, statistics, reports, and documents in support of first-year student registration.
• Provides support in responding to student inquiries about transcript evaluation status.

FLSA
Nonexempt

Salary Details
$20 - $25/hourly

Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status
Part Time

Working Hours
37.5

Daily Work Shift
Day

Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the View email address on click.appcast.io Application System.

Payroll Designation
PeopleSoft

Terms of Appointment
Temporary Staff Appointment - Hourly

Qualifications
Minimum Education and Experience

• Bachelor's degree in a related field, or an equivalent combination of education and/or experience.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Proficiency with Microsoft Suite.
• Good communication and interpersonal skills.
• Computer literacy.

Preferred Qualifications

• Two years relevant experience in an administrative function.
• Proficiency of use with Rutgers Student Records Database.

Equipment Utilized

Physical Demands and Work Environment

Special Conditions

Posting Details
Posting Open Date
05/04/2026

Posting Close Date
06/04/2026

Open Until Filled
No

Special Instructions to Applicants

Regional Campus
Rutgers University-New Brunswick

Home Location Campus
Livingston (RU-New Brunswick)

City
Piscataway

State
NJ

Location Details

Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: