Receptionist & Office Coordinator

Job Description

Job Description

FRONT DESK RECEPTIONIST & OFFICE COORDINATOR

Contract Assignment 

Location: Wood Dale, IL 

Schedule: Monday thru Friday - 1st shift: 7:00 AM to 5:00 PM (hours may fluctuate)

Requirements: Resume / Drug Test / Background Check / Authorized to work in the U.S.

PAY: $28.00 - $29.00

Position Overview

The Front Desk Receptionist & Office Coordinator is responsible for delivering a professional, welcoming, and secure experience for all visitors, employees, customers, vendors, and contractors entering our client’s headquarters. As the first point of contact for the organization, this position plays a critical role in managing front desk operations, visitor access, corporate communications, administrative support, and office coordination activities.

The ideal candidate is highly organized, customer-focused, detail-oriented, and capable of multitasking in a fast-paced corporate environment while maintaining professionalism and confidentiality.

Essential Duties & Responsibilities

Reception & Visitor Services

• Serve as the first point of contact for all visitors, customers, vendors, and employees.
• Greet and assist guests in a professional and courteous manner.
• Manage visitor registration, check-in procedures, and badge issuance.
• Coordinate visitor access and notify hosts of guest arrivals.
• Maintain visitor logs and ensure compliance with company security requirements.
• Ensure lobby, reception, conference room, and common areas present a professional appearance.

Telephone & Communications

• Answer, screen, and route incoming telephone calls.
• Respond to general inquiries and direct requests to appropriate departments.
• Manage reception email communications and company inquiries.
• Receive, sort, and distribute incoming mail, courier deliveries, and packages.
• Coordinate outgoing shipments using approved carriers.

Executive & Corporate Support

• Assist with executive and customer visits, ensuring a positive and professional guest experience.
• Coordinate meeting room reservations and visitor accommodations.
• Prepare visitor packages, badges, and necessary meeting materials.
• Support company events, training sessions, and employee meetings as requested.

Security & Access Control

• Administer visitor and contractor access procedures.
• Coordinate with building management, security personnel, and facilities teams regarding visitor access requirements.
• Monitor access control activities and report unusual or suspicious activity.
• Support emergency response procedures and maintain awareness of building evacuation protocols.
• Ensure compliance with company security and confidentiality policies.

\nCompany Description

Just In Time Staffing seeks to pair top candidates with opportunities that will be mutually beneficial for both them and the employers.

Company Description

Just In Time Staffing seeks to pair top candidates with opportunities that will be mutually beneficial for both them and the employers.