Administrative Assistant

Administrative AssistantThe Administrative Assistant is responsible for assisting with the day-to-day operations and activities of the center, clinic, or corporate office. The AA collaborates with the Director of Operations to ensure the effective and efficient management and support of the location.Duties and ResponsibilitiesManage daily scheduling for behavior technicians, including coverage for call-outs and frequent schedule changesCoordinate activities, both internally and externally, for all departments as well as external stakeholders, families, and service providersSupport the clinic and operations staff with administrative dutiesAnswer and screen telephone inquiries; take and route messages and record intake information, as neededGreet and assist visitors.Generate reports and presentations and file in the appropriate electronic filesAssist with the completion of employee personnel forms, workers compensation claims and leave forms/requests for the Human Capital Management systemProvide administrative resources for the team in partnership with other operations staff including coordinating office tasks, supplies, and equipment; facility upkeep and new hire set upSupply general support for travel arrangementsPlan and coordinate team meetings, as necessaryProvide event planning support, as necessary, for external eventsProvide real-time scheduling support by booking appointments in order to avoid conflictsAssist internal recruiters with onsite interview schedules as well as candidate arrangements and travelAnticipate the needs of others in order to ensure an effective, positive experience.Perform other duties as assigned and required to maintain unit operationsAdhere to Cultivate Management Corp policies and proceduresPerform other duties as assignedQualifications3 years of experience providing high level administrative support to corporate teamsExperience in healthcare practice management systems preferred but not requiredKnowledge, Skills and AbilitiesProficient in MS Office applications, including Word, Excel, PowerPoint, and Outlook eMail and CalendarAbility to maintain polite and professional communications via phone, e-mail, mail, and in personExcellent attention to detailAbility to take direction, work collaboratively, as well as to work independently, with minimal supervisionExceptional communication skills, both verbal and written, in person, and using multiple communication platforms, including both audio and videoAbility to be flexible and to manage multiple projects with demanding or competing deadlines and deliver timely resultsWorking conditionsPhysical ConditionsAbility to bend, kneel, crouch, and spend time standing as well as an ability to lift items up to 25 lbsEndurance to move from a seated position to a standing position to accomplish required tasksRequires eye-hand coordination and manual dexterity enough to operate office equipment, etc.Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.