City Clerk

City Clerk

The City Clerk serves as a highly responsible official and member of City's management team. The City Clerk is responsible for performing mandated and statutory requirements as defined by State laws and the City Charter. Incumbent performs technical, legal, and administrative duties by establishing, authenticating, and maintaining all official City records and directs the operations of all statutory and assigned functions of the Office of City Clerk working directly with the City Manager, Mayor, City Council, City Departments, and City Attorney.

Examples of Duties:

• Adhere to all City policies and procedures as outlined in the Employee Handbook, in particular:
1. Attendance Policy
2. All Safety Policies and Procedures
3. Appropriate business casual attire for office personnel and proper uniform attire for those departments that are so designated (Police, Fire, and Public Works Departments)
• Develops implements and monitors all public services provided by the Office of City Clerk.
• Develops procedures to ensure that a repository for official City records is maintained in accordance with all legal requirements, i.e., creation, distribution, organizational, maintenance, use, and disposition.
• Trains all departments in records management policies and procedures.
• Accountable for all legal and proper notifications of City Council, Boards and Commission meetings, departmental and special committee meetings, all public notices, ordinances, and elections.
• Attends City Council meetings, coordinates, and schedules agenda preparation and presentation to Council.
• Provides information and assistance to City Council, employees and the public concerning interpretation of City Charter Ordinances and Resolutions.
• Conducts all City elections, as required, in accordance with Texas Election Codes and City Charter.
• Prepares and reviews documents to be disseminated to the Mayor and Council;
• Responsible for special projects as assigned such as serving on various boards, contract negotiation and drafting proposed legislation.
• Responds to inquiries from the public, officials, staff, and outside agencies.
• Prepares, reviews, and maintains City codes, ordinances, resolutions, contracts, leases, and other legal documents.
• Complies with the Public Information Act and coordinates public disclosure requests and,
• Maintains all city historical files.
• Manages certain citywide service contracts in coordination with Finance Department.
• All other duties as assigned.

Typical Qualifications:

Comprehensive knowledge of Municipal Codes, Resolutions, City Charter, and applicable State Laws. Strong understanding of the principles and practices of records management and budgeting; Strong understanding of the essential principles of the conduct of public meetings of elected and appointed bodies; Good knowledge of city government operations and the political process; and, Parliamentary procedure.

Experience and Education Requirements:

• Graduation from an accredited college or university with a degree in Public Administration or a related course of study.
• Three (3) to Five (5) years experience in municipal government as a City Clerk or Assistant City Clerk (strongly preferred); alternately,
• Any equivalent combination of education, training, and experience, which provides the required knowledge, skills, and abilities.
• Ability to obtain Certification as a Notary Public from the Texas Secretary of State's Office within 6 months of employment.
• Possess a valid Texas Driver License; and,
• Certification as a Texas Registered Municipal Clerk or able to obtain certification within 3 5 years of employment.

Physical requirements:

Requires the ability to perform primarily office-based work involving extended periods of sitting, standing, walking, speaking, reading, and computer use; occasional lifting of files, plans, or boxes; and occasional travel to meeting sites and field locations for site visits or inspections.

Environmental Requirements:

Tasks are primarily performed in a standard office environment with occasional exposure to outdoor weather conditions, uneven terrain, traffic, noise, and construction or event-related conditions during site visits.

Sensory Requirements:

Tasks require visual perception, reading comprehension, hearing, oral and written communication ability, and sufficient manual dexterity to operate computers, office equipment, and related technology.

Emergency Operations Classification, Tier 1: Employees with specific responsibilities who remain in the City, on the job, and/or at a designated location during an emergency.

This job position is eligible for the following benefits:

• Medical and dental insurance at no cost to the employee
• Vision insurance is offered at a very low premium
• Life Insurance
• Short Term Disability and AD&D (payroll deducted)
• TMRS (Texas Municipal Retirement System)
• 12 paid holidays a year
• Paid Time Off
• Vacation and Sick Leave
• Longevity Pay
• 457 Plan and/or Roth IRA
• Health Reimbursement Account and/or Healthcare Flexible Spending Account (HSA/FSA)

Part-time employees are not eligible for benefits.