Guest Service Representative

Guest Service Representative

Reports To: Guest Service Manager / Assistant General Manager / General Manager

About Avid Hotel Memphis Southaven

The Avid Hotel Memphis Southaven, managed by Vista Host Management & Development Company, is known for its modern and welcoming environment. We offer 100+ rooms designed with a commitment to simplicity, comfort, and quality. Our hotel is conveniently located just minutes from Memphis International Airport and the vibrant Southaven Towne Center, making it an ideal choice for business and leisure travelers alike. As a top-rated property on TripAdvisor, our dedication to guest satisfaction is unwavering, creating a positive experience that keeps guests coming back.

Position Summary

The Guest Service Representative is responsible for all guest interactions at the front desk, including registration, departure processing, and communication of hotel services. This role requires a high level of customer focus, providing an opportunity for an engaging and outgoing personality to create positive guest experiences. Duties also include processing payments and responding to guest inquiries, while following all procedures set by management.

Who Is This Position For?

The Guest Service Representative role is best suited for someone who:

• Enjoys engaging with guests and has a friendly, outgoing personality.
• Has strong communication skills and a passion for delivering excellent customer service.
• Is adaptable, able to handle multiple tasks, and can maintain a positive attitude in a fast-paced environment.
• Takes ownership of guest experiences, ensuring they are pleasant and accommodating.

Why Join Our Team?

Competitive hourly pay with opportunities for performance-based incentives.

Vacation / Sick / Bereavement / Holiday Pay.

Health/Vision/Dental Insurance.

Life / STD Insurance.

401k.

Employee Discounts (Brand Hotels & Company Hotels).

Free, Third-Party Employee Assistance Program (personal and professional).

Opportunities for growth within Vista Host's expanding portfolio.

Duties and Responsibilities

Provide exceptional customer service to all hotel guests, making their stay as comfortable and enjoyable as possible while achieving team and brand goals.

Perform quality assurance (QA) requirements for the front office department.

Ensure compliance with hotel policies, procedures, and relevant ordinances regarding personnel, security, cash handling, guest relations, and safety.

Remain highly visible and readily available for guests, taking initiative to offer assistance or answer questions.

Adhere to hotel credit policies, including credit card authorization, direct bill accounts, cash payments, and incidental deposits.

Manage guest complaints, taking ownership to resolve issues and ensure superior guest satisfaction.

Greet, register, suggestively sell (and upsell), issue room keys, and assign rooms in a friendly and efficient manner.

Provide information about the hotel, amenities, local dining, attractions, and travel directions.

Accurately check out guests and communicate departures to housekeeping.

Make, confirm, and cancel reservations via telephone, computer, and written communication.

Answer and route internal and external phone calls in a friendly manner, following prescribed procedures.

Update the shift-to-shift log regularly to ensure clear communication between shifts.

Maintain cleanliness and organization of the hotel lobby, coffee stations, and front desk area.

Assist other departments as needed and perform other related duties as assigned.

Position Requirements

Must be able to communicate effectively in English, both written and verbally.

Must be able to stand for extended periods.

Must be able to lift up to 20 lbs.

Ability to work independently and manage tasks without supervision