Senior Staff Accountant

Accounts Payable Specialist

Fly Alliance is a Part 135 and Part 145 industry leading private aviation group specializing in private jet charter, jet card memberships, aircraft sales, management, parts, and maintenance. Dedicated to providing unparalleled luxury, safety, and efficiency in air travel, the company has close to 30 aircraft, 6 offices across the country, and over 200 employees supporting a global operation. Three consecutive years as a top 20 U.S. operator, Fly Alliance continues to redefine the private aviation landscape.

Role Objective:

The primary function is to perform Accounts Payable function for the Part 135 Operation, with emphasises on crew expenditure, fuel reconciliations, and aircraft maintenance A/P ownership.

Essential Job Tasks:

• Perform daily reconciliations of crew and company expenditures in Ramp, ensuring all transactions are accurately categorized, coded, and substantiated in a timely manner
• Actively manage the daily Accounts Payable balance by monitoring outstanding bills, tracking payment statuses, and ensuring timely disbursement of approved payables
• Upload, audit, and process vendor bills through Ramp Bill Pay, verifying accuracy, supporting documentation, and proper coding before payment execution
• Own and reconcile aircraft fuel expenditures, validating fuel uplift charges against supporting documentation and resolving discrepancies daily
• Own and reconcile aircraft maintenance bills, ensuring proper categorization, vendor terms, and documentation prior to payment
• Ensure approval workflows are enforced and followed for all expenditures, escalating exceptions or unapproved transactions directly to the Financial Controller in a timely manner
• Communicate directly with vendors to resolve billing discrepancies, payment delays, and account issues, demonstrating persistence and professionalism
• Serve as the primary point of contact for all aircraft fuel, maintenance, company, and crew expenditure inquiries within the established Ramp systems and automation workflows
• Maintain and reconcile the accounts payable sub-ledger to the general ledger
• Maintain the general ledger and assist with month-end close activities related to AP and cash
• Reconcile multiple checking and corporate credit card accounts on a recurring basis
• Record, process, and pay vendor invoices in accordance with approved terms and internal controls
• Leverage and maintain the expense tracking automation built into Ramp, identifying opportunities to improve accuracy and efficiency
• Purchase supplies and equipment as authorized by management and record related transactions accurately
• Maintain organized historical accounting records through proper filing and documentation
• Manage the accounting email inbox by responding to internal and external inquiries and taking appropriate follow-up actions daily
• Support ad-hoc accounting projects and perform other duties as assigned

Competencies:

• Managing multiple projects & client accounts with accuracy
• Multi-tasking effectively, prioritizing appropriately, and providing timely communication of project(s) status
• Excellent organizational and time management skills
• Demonstrated excellent verbal and written communication skills, will be interacting with a multitude of clients daily in a professional manner suited for Business Aviation standards
• Demonstrated extreme attention to detail in a fast-paced environment
• Professional attitude in all situations, regardless of client or internal organizational demands
• Ability to maintain confidentiality, no internal corporate information may be shared with clients at any time without written approval from Financial Controller or Chief Operating Officer
• Demonstrated ability to use QuickBooks online or ability to learn quickly
• Advanced Microsoft Excel skillset or ability to learn quickly
• Demonstrated ability to exercise good judgment with the ability to work independently and solve problems while determining the most appropriate response or action in a variety of situations, with direct open communication to a manager when necessary
• Takes ownership by proactively identifying and addressing issues, inefficiencies, or improvement opportunities, and communicating them to the Financial Controller in a timely and constructive manner. This includes process enhancements, operational efficiencies, client requirements, and other relevant observations

Work Environment:

• Work is generally performed within an office environment at the company office in Ocoee, Florida with standard office equipment available.
• Work will also need to be performed from a remote location, as the demands of this role may require work after standard office hours.

Physical Demands:

• Must be able to remain in a stationary position 25-50% of the time.
• The person in this position needs to occasionally move about inside and outside of the office.
• Constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Constantly operate a telephone requiring oral and auditory capacity enabling interpersonal communication.
• Light physical effort required by handling objects up to 20 pounds occasionally and/or 10 pounds frequently.

Travel:

• No travel necessary

Required Education/Experience:

• Bachelor's degree.
• Three (3) years proven experience in a similar position.

Direct Reports:

• This role reports directly to the Financial Controller

Work Authorization:

• Must be authorized to work in the United States of America.

Final Note from Your Direct Manager

The hiring manager is looking for someone with genuine ambition to learn, take ownership, and contribute meaningfully to Fly Alliance's growing mission. This role is well suited for a driven, motivated, and highly adaptable team member who is comfortable being challenged, learning quickly, and stepping into situations that may initially feel unfamiliar.

You will be exposed to the business aviation environment, the accounting and financial operations that support it, and the realities of working within complex parameters at a fast-paced organization. This is not a passive role; it requires curiosity, resilience, and a willingness to engage deeply with the work.

In return, this role offers the opportunity to work alongside a strong team, gain substantial hands-on knowledge, and grow either into your next professional stage or alongside the company as it continues to scale.