Purchasing & Receiving Coordinator

Job Description

Job Description

Purchasing and Receiving Coordinator
SAA Brooklyn Campus
Brooklyn, New York

The Role

The Purchasing and Receiving Coordinator is responsible for supporting daily purchasing, receiving, storeroom, and inventory operations for SAA Brooklyn Campus. This role is accountable for owning the storerooms, maintaining par levels, receiving and checking food and beverage deliveries, monitoring product quality, supporting order development, managing requisitions, and helping ensure kitchen and operational teams have the products, supplies, and equipment they need to execute at a high level.

The ideal candidate will be a highly organized, hands-on operator with strong follow-through, inventory discipline, and attention to detail. This individual should be comfortable working closely with culinary, food and beverage, banquet, and purchasing leadership while creating a clean, compliant, and efficient storeroom and receiving environment that supports day-to-day operations across campus.

Reporting to:           Director of Purchasing / Purchasing Manager

Responsible for:     Receiving, storeroom ownership, inventory controls, requisitions, refill and order development, and purchasing support

Compensation Range: $70,000 - $75,000

Requirements:

• This is a hands-on coordinator position supporting purchasing and receiving operations on-site at SAA Brooklyn Campus.
• Own the storerooms and ensure par levels are maintained consistently so product is available when needed and issued only as appropriate.
• Ensure storerooms remain secure and locked when unattended, while maintaining orderly access and control of product flow.
• Receive all food deliveries and inspect products against quality standards, specifications, and expected condition upon arrival.
• Receive kitchen and food and beverage-related supplies and equipment, including alcohol, wine, china, glassware, silverware, linen napkins, uniforms, and related operating materials.
• Inspect all incoming goods for breakage, damage, shortages, overages, temperature concerns, or quality issues and escalate discrepancies promptly.
• Support the receipt and organization of banquet and event-related materials including trays, champagne buckets, vessels, display items, and other service pieces as needed.
• Begin each day with receiving and stocking food deliveries, ensuring items are stored properly, labeled correctly, and placed in the appropriate walk-ins, storage rooms, or designated areas.
• Inventory walk-ins, storage rooms, and key supply areas on an ongoing basis to support development of refill orders and next-day purchasing needs.
• Maintain accurate awareness of product levels so culinary teams are not delayed waiting for deliveries in order to begin daily prep work.
• Coordinate with the Banquet Chef and other operational leaders to consolidate banquet and outlet needs into organized, timely purchasing requests.
• Help ensure requisitions and ordering needs are consolidated and routed through the proper purchasing process rather than sent ad hoc throughout the day.
• Support use of the food and beverage inventory and procurement system by developing requisitions for outlet and location codes throughout the day and preparing items for deadline-based order placement.
• Be trained to use the inventory and procurement system to place orders directly when needed and approved.
• Ensure kitchens, walk-ins, and storage areas are maintained in a clean, organized, and inspection-ready condition at all times.
• Ensure cardboard is removed from floors and that proper shelving, storage methods, and product organization standards are consistently followed.
• Help maintain readiness for health, safety, and cleanliness inspections at any time.
• Support month-end inventories and help ensure accurate, real-time pricing and inventory records to support strong food cost reporting and operational controls.
• Partner with the Purchasing Manager on inventory sheets, inventory counts, and system entry as tools and processes continue to evolve.
• Work collaboratively with chefs and purchasing leadership on organization methods, storage standards, food handling expectations, and other operational priorities tied to the role.
• Perform other related purchasing, receiving, inventory, and storeroom support duties as assigned within the scope of the position.

Position Qualifications include

• Previous experience in purchasing, receiving, storeroom operations, food and beverage inventory, hospitality operations, or a related support function preferred.
• Strong understanding of receiving procedures, product quality control, inventory handling, and organized storeroom management.
• Experience working with food, beverage, and hospitality-related supplies including kitchen equipment, operating supplies, and service items preferred.
• Comfort working in walk-ins, storage rooms, and back-of-house environments with regular physical movement throughout the day.
• Ability to maintain accurate counts, support par levels, develop refill needs, and organize requisitions with strong attention to detail.
• Experience with inventory systems, procurement tools, spreadsheets, or related purchasing documentation preferred.
• Strong organizational skills and the ability to prioritize multiple daily needs across culinary, banquet, and outlet operations.
• Ability to identify quality issues, receiving discrepancies, and storage concerns quickly and communicate them effectively.
• Professional communication skills and the ability to collaborate closely with chefs, purchasing leadership, and operational teams.
• Dependable, accountable, and solutions-oriented approach to day-to-day operational support.
• High school diploma or equivalent preferred; additional hospitality, culinary, inventory, or purchasing exposure is a plus.

Additional Skills

• Inventory management, receiving discipline, and storeroom maintenance skills with a high level of organization and accountability.
• Knowledge of food and beverage product handling, par-level management, quality control, and back-of-house storage standards.
• Ability to manage requisitions, refill needs, and order-development support in a timely and organized manner.
• Comfort working with operating supplies, kitchen equipment, china, glassware, silverware, linen, uniforms, and related materials.
• Attention to cleanliness, health-standard readiness, and proper shelving and storage practices throughout the operation.
• Strong time management, communication, and follow-through in support of daily campus-wide operational needs.
• Ability to work collaboratively and independently with sound judgment in a fast-moving hospitality environment.
• This is an on-site role and is not a remote work position.

WSA is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.