Senior Manager: Facilities Management and Budget

Senior Manager: Facilities Management and Budget Job Summary Assists in the administration and coordination of the work of the Facilities Division and its departments. Serves as the primary liaison between the Facilities Division and other departments, divisions, and offices in the school system. Acts as a principal assistant and advisor to the Facilities Director for the Capital budget, six‑year Capital Improvement plan, and Operating budgets. Additional Work Days/Hours Ability to work flexible schedules Outside of normal business hours Summer hours Essential Duties/Responsibilities Serves as a principal assistant and advisor to the Director of Facilities. Assists in the development of the Capital and Operating Budgets, including review of all components; provides information for support of budget requests, changes, and adjustments from initiation to adoption. Supervises the fiscal operations and staff for the Division. Works closely with department heads in Planning, Design, Construction, Maintenance, Operations, and Logistics to develop, implement, and maintain schedules and notification procedures for all time‑sensitive occurrences. Plans and develops procedures to maintain the effectiveness of the Office organization. Prepares correspondence, reports, Board exhibits, and other documents; investigates problems or topics; gathers and analyzes data for the Director of Facilities; and recommends appropriate courses of action. Responds to questions and follows up on requests from the community, parents, the Board of Education, other school districts, state officials, county offices, and advisory boards. Serves on various committees, often editing committee reports and maintaining schedules for the Director of Facilities’ sponsored committees. Acts as a liaison between the Facilities Division and other AACPS divisions and departments on projects requiring coordination. Utilizes AACPS computer software systems to research and analyze financial, facility inventory, and project data. Performs other related duties as assigned within the same classification or lower. Minimum Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education Bachelor’s Degree in a related field of education from a regionally accredited college or university (required). Master’s Degree in a related field of education from a regionally accredited college or university (preferred). Or an equivalent combination of education and experience that provides the required knowledge, skills, and abilities. Experience Seven (7) years of professional administrative/management experience in budgeting, finance, school construction, purchasing, planning, design, maintenance, operations, or logistics (required). Five (5) years of management experience (required). Or an equivalent combination of education and experience that provides the required knowledge, skills, and abilities. Knowledge, Skills, Abilities and Other Characteristics Knowledge of budgeting and the ability to monitor accounts and projects. Ability to stay informed of Board of Education actions pertinent to the operation of the Facilities Division. Thorough knowledge of, or rapid learning of, the school system organization including operation and management of all departments, divisions, and offices. Outstanding analytical, problem‑solving, and time‑management skills. Proficiency in computer‑based programs for organizing information and analyzing problems; excellent organizational ability. Excellent oral and written communication and human relations skills. Knowledge of relevant federal and state regulations, board policies, and current trends and research in areas of responsibility. Demonstrated ability to work and communicate effectively with diverse populations. Demonstrated proficiency with business technology applications (e.g., Microsoft Office Suite – Word, Excel, Outlook, and/or PowerPoint). Licenses and Certifications Employee must retain active licenses, certifications, and enrollment as a condition of employment. Driving Requirements Personal vehicle required. Physical Demands/Working Conditions Physical demands and working conditions are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made for individuals with disabilities. Physical Demands Sitting: over two‑thirds of the time Keyboarding: over two‑thirds of the time Driving: under one‑third of the time Other duties as required by the position. Work Environment Location is primarily an office, school, or similar indoor environment (over two‑thirds of the time). Noise level is moderate (between one‑third and two‑thirds of the time). No lifting or carrying requirements. Travel: 5% quarterly day travel within the county to attend meetings. Job Information Approved Date: 2/1/2025 Established Date: 7/1/2011 Title Code: E05483 Reports to: Director of Facilities #J-18808-Ljbffr TrulyHired