Compensation & Equity Administrator

Role Description

The Compensation & Equity Administrator is responsible for the administration, reporting, and operational support of global equity programs and HR processes. This role ensures accurate and timely equity reporting, supports employee inquiries, manages vendor coordination (e.g., Fidelity), and maintains compliance with regulatory and internal requirements across U.S. and international populations.

• Provide first level support for compensation and equity queries from employees and managers
• Provide administration support for Annual Reward Planning as well as other compensation related programs such as Short Term Incentives (including OIP and SIP) and Long Term Incentives
• Administer U.S. and international Employee Stock Purchase Plan (ESPP) processes, including:
  • Enrollment reporting (semi-annual cycles: June and December)
  • Contribution audits (bi-weekly)
  • Change reporting (bi-weekly)
  • Disqualified disposition reporting (U.S. semi-annual; Puerto Rico quarterly)
• Manage ESPP reporting cycles (January and July) and ensure accurate data delivery
• Process employee data updates and reverse terminations within equity systems (e.g., Fidelity)
• Partner with external vendors (e.g., Fidelity) to coordinate enrollments, awards, and ongoing program administration
• Prepare and distribute monthly international (OUS) payroll reporting by country for ESPP
• Support global compliance reporting requirements in partnership with external advisors (e.g., Deloitte)
• Maintain documentation in SharePoint for all related programs including keeping knowledge articles up to date
• Serve as a point of contact for employee inquiries via shared mailbox; provide timely and accurate responses
• Coordinate and deliver internal communications related to compensation and equity programs
• Maintain and manage SharePoint sites, folders, and access permissions for U.S. and international teams as directed by the Sr. Equity Manager
• Maintain HR pages, communications, and FAQs to ensure up-to-date and accessible information
• Generate recurring and ad hoc reports to support compensation and equity programs
• Ensure data integrity and compliance with internal policies and regulatory requirements
• Support audits and governance activities related to compensation and equity processes

Qualifications

• Bachelor’s degree in HR, Finance, Business, or related field and a minimum of 2 years of relevant experience, or advanced degree with 0 years of experience

Requirements

• Experience with equity platforms (e.g., Fidelity Stock Plan Services) preferred
• Strong understanding of ESPP programs and equity compensation fundamentals
• Experience supporting global (U.S. and OUS) populations
• Strong attention to detail and data accuracy
• Ability to manage multiple processes with varying cadences (daily, monthly, quarterly)
• Effective communication and stakeholder management skills
• Proficiency in Excel and HRIS/reporting tools
• Ability to work cross-functionally with payroll, legal, finance, and external vendors

Benefits

• Competitive salary and flexible benefits package
• Health, dental, and vision insurance
• Access to a Health Savings Account and Healthcare Flexible Spending Account
• Life insurance and long-term disability leave
• Dependent daycare spending account
• Incentive plans and a 401(k) plan with company match
• Short-term disability coverage
• Paid time off and holidays
• Participation in the Employee Stock Purchase Plan
• Access to the Employee Assistance Program
• Non-qualified Retirement Plan Supplement and Capital Accumulation Plan, subject to IRS minimum earnings requirements