Receiving Clerk, Supply Chain

DHR Health - US:TX:Edinburg - Days

Summary:

POSITION SUMMARY:


To prepare records of shipments and bills of lading. Prepares records of receipt of incoming material and equipment and posts to open orders. Responsible for accuracy of shipping documents and verifying receiving receipts with open orders.


POSITION EDUCATION/ QUALIFICATIONS:
• High school Diploma or equivalent preferred.
• Working knowledge of medical terminology required.
• Experience in material management preferred.
• Computer knowledge is required.
• Good written and verbal communication skills required.
• Bilingual - English/Spanish.


JOB KNOWLEDGE/EXPERIENCE:

One (1) year experience in Receiving goods and equipment.

• Familiar with the concepts of different receiving methods.
• Familiar with receiving procedures via automated system.
• Must be able to lift at least 50 lbs.

Responsibilities:

POSITION RESPONSIBILITES:

• Promotes the facility mission, vision and values by effectively communicating them to others. Considers mission, vision and values in developing services, standards and practices.
• Receive shipments as they arrive daily.
• Review packing slips to confirm deliveries belong to hospital.
• Confirm quantity ordered is consistent with quantity received. Receive products via MMIS application.
• Notify Buyers of any discrepancies in a timely manner.
• Trouble shoot packages that were shipped without identifying purchase order number to determine origin and corresponding Buyer.
• Identify unmarked shipments and determine if delivery without a designated PO is appropriate.
• Will stamp all packing slips with receipt date.
• Will process paperwork to Accounting as appropriate.
• Organize deliveries for distribution to the proper facility.
• Ensure all ship-outs are processed daily and maintain a record of all ship outs for the facility.
• Reconcile signed delivery tickets and research missing paperwork.
• Work on receiving discrepancies.
• Maintain filing per process and provide proof of delivery on request.
• Attach charge stickers to chargeable items.
• Maintain and manage bulk inventory, reducing as necessary.
• Manage and organize equipment and miscellaneous hospital property for storage to include facilitation of sale, disposal, donation or reallocation as appropriate.
• Manage records storage to include organization and appropriate and timely destruction per indicated destroy dates.
• Record temperatures and package condition of all temperature sensitive items and note on packing list and within MMIS Receiving application.
• Maintain daily temperature log for refrigerator.
• Assist with special projects.
• Keep workspaces neat and tidy.
• Must be able and willing to operate department equipment and vehicles.
• May perform other tasks & duties as assigned that is appropriate with the operation of the Materials Management Department.

Other information:

LINES OF REPSONSIBILITES:


(Chain-of-command)


1. Receiving Supervisor → 2. Manager → 3. VP of Materials Management


CUSTOMER SERVICE:


Provide excellent customer service to all DHR customers. All employees are required to attend the DHR C.A.R.E.S program which outlines the Customer Service Principals including: Commitment, Accountability, Respect, Excellence and Service.


AGE SPECIFIC:


Employees must be able to demonstrate the knowledge and skills necessary to provide care appropriate to the age of the patients served in his/her assigned unit. The individual must demonstrate knowledge of principles of growth and development over the life span and possess the ability to assess data reflective of the patient's status and interpret the appropriate information needed to identify each patient's requirement relative to his or her age.


AMERICANS WITH DISABILITIES ACT: (ADA):


A. Essential Duties: Indicated by bold print within performance standards, preceding individual numbered criteria.


The following table provides physical requirements that will be associated with, but not limited to, this position:
• Light/moderate lifting up to 20 lbs, from the floor to shoulder height.
• Yes
• Kneeling
• Yes
• Must be able to assist other employees with lifting more than 20 lbs.
• Yes
• Walking
• Yes
• Light/moderate carrying up to 20 lbs.
• Yes
• Standing/Squatting
• Yes
• Straight pulling
• Yes
• Sitting
• Yes
• Pulling hand over hand
• Yes
• Pushing
• Yes
• Repeated bending
• Yes
• Stooping/Bending
• Yes
• Reaching above shoulder
• Yes
• Climbing Stairs
• Yes
• Simple grasping
• Yes
• Climbing Ladders
• No
• Dual simultaneous grasping
• Yes
• Depth Perceptions needed
• Yes
• Ability to see
• Yes
• Identify Colors
• Yes
• Operating office equipment
• Yes
• Twisting
• Yes
• Operating mechanical equipment
• Yes
• Crawling
• No
• Ability to read and write
• Yes
• Ability to Count
• Yes
• Ability to hear verbal communication without aid
• Yes
• Operating Personal Vehicle
• Yes
• Ability to comprehend written/verbal communication
• Yes
• Other: Ability to deal with stress
• Yes
• OSHA Category
• III
•
•B. Working Conditions: The individual spends over 95% of his/her time in an air-conditioned environment with varying exposures to noise. There is protection from weather conditions but not necessarily from temperature changes. The position does have low exposure to malodorous, infectious body fluids from patients and some minimal exposure to noxious smells from cleansing agents.


C. Occupational Exposure: This position has minimal to no exposure to blood, body fluids, or tissues and is an OSHA Category III (although situations can be imagined or hypothesized under which anyone, anywhere, might encounter potential exposure to body fluids). Person who performs these duties are not called upon as part of their employment to perform or assist in emergency medical care or first aid or to be potentially exposed in some other way.


D. Aptitudes: HIGH 1 2 3 4 5 6 LOW


Intelligence: General learning ability: The ability to "catch on" or understand instructions and underlying principles. Ability to reason and make judgments. 3


Verbal: Ability to understand meanings of words and ideas associated with them, and to use them effectively. To comprehend language, to understand relationships between words, and to understand meanings of whole sentences and paragraphs. To present information or ideas clearly. 3


Numerical: Ability to perform arithmetic operations quickly and accurately. 2


Spatial: Ability to comprehend forms in space and understands relationships of plane and solid objects. Frequently described as the ability to "visualize" objects or two or three dimensions, or to think visually of geometric forms. 2


Form Perception: Ability to perceive pertinent details and objects or in pictorial or graphic material to make visual comparisons and discriminations and see slight differences in shapes and shadings of figures and widths and lengths of lines. 3


Clerical Perception: Ability to receive pertinent details and verbal or tabular material. To observe differences in copy, to proofread words and numbers, and to avoid perceptual errors in arithmetic computation. 2


Motor Coordination: Ability to coordinate eyes and hands to fingers rapidly and accurately in making precise movements with speed. Ability to make a movement response accurately and quickly. 3


Finger Dexterity: Ability to move hands easily and skillfully. To work with fingers in placing and turning motions. 3


Manual Dexterity: Ability to move hands easily and skillfully. To work with hands in placing and turning motions. 3


Eye-Hand-Foot Coordination: Ability to move the hand and foot coordinately with each other in accordance with visual stimuli. 3


Color Discrimination: Ability to perceive and respond to similarities or differences in colors, shapes, or other values of the same or different color. To identify a particular color, or to recognize harmonious or contrasting color combinations, or to match color adequately. 3


I have read and reviewed my job description with my supervisor or designee and I understand the job I am expected to perform.


If applicable ____________ certification will be completed within _________ time frame of hire/transfer date.


Employee Signature: ________________________________ Date: ____________________


Transfer/Hire Date Effective: ________________________.