OPS FISCAL ASSISTANT I - 1

Requisition No: 876889


Agency: Department of Health

Working Title: OPS FISCAL ASSISTANT I - 64858525 1

Pay Plan: Temp

Position Number: 64858525


Salary: $16.23 hourly


Posting Closing Date: 06/10/2026


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OPS FISCAL ASSISTANT I

This position is three days a week.


Open Competitive

This position involves independent fiscal and billing duties. Responsibilities include medical and dental billings to appropriate parties: Medicaid, Medicare, Third Party and Dental. Posting payment to medical and dental accounts. Has computer access to the Health Management System (Hl,4S). Adheres to DOH-Hernando Confidentiality and Security policies and procedures. The incumbent is part of a global public health organization and is expected to support the Florida Department of Health in Hernando County in its mission to protect, promote and improve the health of all people in Florida through integrated state, county and community efforts and its vision to be the Healthiest State in the Nation. Furthermore, the incumbent is expected to incorporate the agency values of Innovation, Collaboration, Accountability, Responsiveness and Excellence.in all aspects of their work.

Serves as a back-up to create deposits for the bank as well as balance all deposits from all departments in both Spring Hill and Brooksville CHDs. Load deposits into the FLAIR system/FL Palm. Ensure all deposits are entered within 5 calendar days and take all deposits back to the departments that are out of balance. Scan in all checks and money orders in the proper deposit date. Once all paperwork received from the bank, scan the entire day's paperwork into the online system, ensuring we keep paper records in accordance with records retention policies. Any non-compliance will be listed on the weekly Outstanding Deposits Report issued by Central Office and will be rectified within 48 hours.

Ensures all providers are added to the list and pertinent forms are filled out so that they can bill through the health department. Coordinates with the credentialing team to ensure billing credentialing for providers is kept updated and submits enrollment packets to insurance companies within proper timelines of receiving pertinent information.

Serves as a back-up responsible for reviewing medical records to ensure billing forms have Current Procedure Terminology (CPT) and International Classification of Disease (ICD) diagnosis codes for billing of same. Independently communicates with clerks, clerical supervisors and providers upon the review of CPT, Diagnostics and HMS Codes. Processes all Medicaid, Medicare, HMO's and other insurance claims for services rendered. Has shared responsibility of reviewing denials with reference to correct ID number, date of birth, other information, and resubmits claims for payments. Coordinates billing function to be sure all are done correctly and in a timely manner. Prepares Health Insurance Claims (HICA) forms for billings that cannot be transmitted electronically. Re-bills and forces claims for any charges not received. Keeps files on claims secure and files office copies of claims already paid for record and auditing purposes. Maintains a tracking system of all claims submitted to ensure payments are received within acceptable or contracted timeframes. Attends all meetings and trainings pertinent to insurance which may include Medicaid, Medicare, and third-party insurers.

Serves as a back-up for receiving room, processing, opening, and distributing US mail and courier mail. Distribute daily mail. Takes mail to Post Office.

Serves as back up to Chief Deputy Registrar. Duties include but are not limited to answering questions, preparing copies of birth and death certificates, reviews, inspects for errors, legibility, required signatures and signs Death, Fetal Death forms that are not completed in EDRS. Authorizes, certifies, and documents certificates for issuance. Responsible for making local file copies of original certificates, mailing original certificates to Office of Vital Statistics in Jacksonville. Files burial transit permits according to date of death. Confirms eligibility and issues birth certificates and death certificates using the e vitals system. Attends all meetings and mandatory trainings.


Other related duties as required. Attends and participates in staff meetings, in-service, training seminars, and other professional and staff development activities.

Required Knowledge, Skills, and Abilities:

• Knowledge of the principles and techniques of effective communication.
• Knowledge of office procedures and practices.
• Knowledge of basic arithmetic.
• Ability to deal with the public in a tactful, courteous, and effective manner.
• Ability to speak clearly and correctly.
• Ability to listen effectively.
• Ability to record and evaluate data relating to applicant employment or assistance for health care or community services.
• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to applicant employment, or assistance for health care or community services.
• Ability to review date for accuracy and completeness
• Ability to organize and maintain filing systems.
• Ability to perform basic arithmetical calculations.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

Qualifications:

Minimum -

• Must have at least one year of experience in Data Entry.

Preferred -

• Must have at least one year of experience in credentialing.
• Must have at least one year of experience in Accounts Receivable working with insurances.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

7551 Forest Oaks Boulevard Spring Hill, FL 34606

300 South Main Street Brooksville, FL 34609

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:

• State of Florida 401(a) FICA Alternative Plan (mandatory)
• Participation in state group insurance (upon meeting eligibility requirements. Consult with People First and/or the serving HR office)
• Workers' Compensation (mandatory, if needed)
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
• Deferred Compensation (voluntary)
• Employee Assistance Program (voluntary)
• And more!

For a more complete list of benefits, including monthly costs, visit

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.


This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.


Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:


If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.


The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.


Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.


The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.


Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.


The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.


Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.


Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center View phone number on click.appcast.io). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

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