Administrative Assistant, Department of Translational Neuroscience (Phoenix)

Administrative Assistant

The Translational Neuroscience team seeks to hire an Administrative Support Assistant III. The main responsibilities of this position include, but are not limited to, calendar support to include Promising Practice Grants (PPG) scheduling, processing financial transactions such as travel reimbursements, disbursement vouchers, and reconciling purchasing cards; attending PPG meetings taking notes and preparing minutes; assist with planning of seminar speakers itinerary and travel arrangements, and assist with planning of department events.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities - Maintain calendars of two high level roles and regularly prioritizing meetings and appointments. Prepare background information required for the meetings and appointments. Assist in scheduling meetings for the team at-large. Meetings will be with both internal and external stakeholders. Organize meetings for the Promising Practice Grants (PPG). Reconcile department purchasing card transactions on a daily basis, ensuring proper documentation is provided. Assist financial analysts with financial transactions as requested. Process expense and travel reimbursements to department employees. Assist with planning of seminar speakers visits and faculty recruitment when needed. Prepare campus meeting itineraries; make travel arrangements for the speaker/candidate; coordinate lunch ordering, and process any reimbursements to faculty and/or speaker/candidate.

Knowledge, Skills & Abilities: Effective verbal and written communication skills; ability to communicate with different groups and individuals, both internal and external to University of Arizona Ability to handle multiple, competing deadlines for meetings Flexible and adaptable to the department's growing and changing needs Ability to work independently Demonstrated ability to quickly learn new programs and systems. Knowledge of Microsoft suite, Box, and Zoom

Minimum Qualifications - High school diploma or high school diploma equivalency is required. Minimum of 5 years of relevant experience, or equivalent combination of education and work experience.

Preferred Qualifications - Experience with University financial policies and procedures, particularly with regard to purchasing and travel.

FLSA - Non-Exempt

Full Time/Part Time - Full Time

Number of Hours Worked per Week - 40

Job FTE - 1.0

Work Calendar - Fiscal

Job Category - Organizational Administration

Benefits Eligible - Yes - Full Benefits

Rate of Pay - $20.33-$25.41

Compensation Type - hourly rate

Grade - 5

Career Stream and Level - OC3

Job Family - Administrative Support

Job Function - Organizational Administration

Type of criminal background check required: - Name-based criminal background check (non-security sensitive)

Number of Vacancies - 1

Contact Information for Candidates - Office of Talent Acquisition View email address on click.appcast.io