Administrative Assistant

Position Information Job Title: Administrative Assistant I – Information Technology Department Location: Main Campus – Dayton, OH Job Number: 05536 Department: Computer Science Job Category: Support Job Type: Full-Time Status: Regular Open Date: 08/10/2026 Resume Review Date: 08/25/2026 Closing Date: 08/24/2026 Open Until Filled No Position Summary The Administrative Assistant I – Information Technology provides high-quality administrative support to the Chairperson and full-time and part-time faculty within the Information Technology department, ensuring the department operates efficiently and professionally while fostering a welcoming, collaborative environment. The Information Technology (IT) department offers students a robust, hands‑on education tailored to the demands of the modern tech industry. The program features state‑of‑the‑art facilities, experienced faculty, and a curriculum designed to provide practical skills in areas such as cybersecurity, networking, and technical support. The salary for this position begins at $35,194.00 and is determined commensurate with education and experience. Why work for Sinclair College? Tuition waiver for employee for all Sinclair courses and programs Support for continued professional development, including tuition reimbursement for other universities and colleges. OPERS pension participation, with 14% employer contribution 3+ weeks of personal and vacation leave, 3+ weeks of sick leave annually 14 days of annually observed company holidays Expansive and competitive insurance programs, including an HSA with annual employer contribution available High quality programs and events for work‑life balance SCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment. Principal Accountabilities Office Coverage & Customer Service Perform a variety of clerical tasks including, but not limited to, the following: Type, format, and proofread correspondence, reports presentations, etc. Establish and maintain paper‑based and electronic files Process and duplicate materials Prepare and process purchase requisitions, food requests, and duplication requests for both Dayton and Centerville campus programs Perform reception duties and schedule appointments, when appropriate Inventory and order office supplies Process incoming and outgoing mail Update Chairperson’s calendar, when appropriate Take messages and transfer calls, appropriately Answer customers’ questions. Provide accurate information to internal and external customers by maintaining a current knowledge of college‑wide policies/procedures and working closely with other departments Respond respectfully and appropriately when assisting external and internal customers Administrative Support Coordinate, order, process, and receive office supplies for Department Create and proof correspondence, documents, and reports Process requisitions, purchase card orders, duplication requests, food requests, physical plant requests, room scheduling requests, book order requests, prepare travel expense requests, and arrange transportation and accommodations for traveling faculty Prepare and maintain necessary agendas, materials, and minutes for meetings, as well as logistical arrangements for meetings Assist Chair in gathering information and putting together reports for program reviews and accreditation Assist Chair in scheduling classes and personnel Track enrollment for CIT Prepare and maintain accurate payload reports Coordinate travel for department chair, faculty, and external grant related travel through approved travel system Event Planning & Coordination Help plan, coordinate, and execute department events held throughout the year, including faculty and advisory board meetings, workshops, student events, grant‑related functions, and community and industry partnership events Manage event logistics, including room reservations, catering and food orders, audiovisual and equipment needs, signage, and setup and teardown Serve as primary point of contact for event vendors, guest speakers, and visiting grant members before and during events Coordinate with Conference Center to schedule rooms for events and execute contracts with Conference Center Perform all necessary tasks in preparation of all meetings Perform other related duties as assigned/needed Requirements Minimum of a high school diploma, or equivalent required; associate’s degree in a related field preferred Minimum of two (2) years of office experience required Strong computer skills with proficiency in applicable software systems used by the college preferred Excellent organizational and time management skills, communication, writing, interpersonal skills, telephone etiquette, positive attitude, and a strong desire to assist people preferred Provide customer service in a responsible manner by being knowledgeable, supportive, ethically aware of diversity and cultures, and treating each customer with respect preferred Knowledge of other college departments and their functions, especially in relation to this department preferred In‑depth knowledge of program curriculum and admission requirements preferred Initiative and problem‑solving skills preferred Demonstrated ability to manage tasks with a high level of accuracy and attention to detail required Knowledge of Microsoft Office preferred Experience planning or coordinating events preferred Strong verbal communicator and active listener, able to convey information clearly and understand the needs of faculty, staff, and students preferred Supplemental Questions Required fields are indicated with an asterisk (*). * Do you have a minimum of a high school diploma or equivalent? Yes No * Do you have a minimum of 2 years' relevant work experience? Yes No * In accordance with Sinclair Community College employment, tax, and benefits compliance requirements, please select the state in which you currently reside or will perform work for this position. Ohio Indiana Kentucky I do not reside in or am unable to perform work in one of these states. * Are you legally authorized to work in the United States, and will you now or in the future require employer sponsorship for a work visa? *Sinclair Community College will not sponsor applicants for work visas. Yes, I am authorized to work in the United States and do not require sponsorship now or in the future. Yes, I am authorized to work in the United States but will require sponsorship now or in the future. No, I am not authorized to work in the United States. Applicant Documents Required Documents Resume Cover Letter Optional Documents Other #J-18808-Ljbffr