Administrative Assistant

Administrative Assistant

The Agricultural Analytical Services Laboratory in the College of Agricultural Sciences is hiring an Administrative Assistant. The Administrative Assistant provides support to ensure the efficient operation of the office; coordinates schedules, handles communications, organizes files, and assists staff and management with a variety of administrative tasks; supports budget and data activities; serves as a key point of contact for students, faculty, staff, and external stakeholders.

Responsibilities include:

• Provide general office support, ensuring efficient workflow and adherence to institutional policies and procedures
• Organize, and maintain files, records, and databases in FileMaker Pro
• Greet visitors and provide information; review, respond to, and appropriately direct inquiries
• Serve as a primary point of contact for all customers for AASL
• Compose, review, and distribute internal and external communications
• Assist in maintaining calendars, schedule meetings, and coordinate appointments
• Review, edit, and format reports, and correspondence
• Collect and organize data, including budgetary and operational information
• Compile and maintain records to support departmental and institutional reporting needs
• Initiate financial transactions, reimbursements, and budget revisions in accordance with AASL policies
• Maintain inventory and order office supplies for the lab.
• Respond to inquiries and issues while ensuring compliance with unit and university policies and procedures
• Handle sensitive and confidential information with discretion adhering to the labs privacy policies.

Minimum Education, Work Experience & Required Certifications

If filled as Administrative Assistant - Intermediate Support, this position requires:

• General Equivalency Diploma (GED) or High School (HS)
• 2+ years of relevant experience
• Required Certifications: None

If filled as Administrative Assistant - Support, this position requires:

• General Equivalency Diploma (GED) or High School (HS)
• No prior relevant work experience required
• Required Certifications: None

Background Checks/Clearances

Employment with the University will require successful completion of background check(s) in accordance with University policies. This position requires that you operate a motor vehicle as a part of your job duties. A valid driver's license and successful completion of a motor vehicle records check will be required in addition to standard background checks. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

Salary & Benefits

The salary range for this position, including all possible grades, is $36,888.00 - $58,836.00.

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.