Administrative Specialist for Engineering & Operations Management

Department's Website:

Summary of Job Duties:
The Administrative Specialist position is within the Department of Industrial Engineering and will work primarily with the graduate programs for Master of Science in Operations Management and Master of Science in Engineering Management.

The Administrative Specialist will manage the central office, serving as the first point of contact for visitors, while providing administrative support for the department. Responsibilities include providing professional office reception, managing office equipment and supplies, assisting with travel, entering appropriate transactions in Workday, maintaining physical spaces, and other duties as assigned.

This role contributes to the growth and development of the MSOM and MSEM programs by assisting program leadership, faculty, and staff with special projects and the preparation of various documents, such as academic standing notifications, administrative reports, recruiting events, and other responsibilities as directed.

Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Remote work is not available for this position.


Qualifications:

Minimum Qualifications:

• Proficient in Microsoft Office Suite

• Associate's degree from an accredited institution of higher education

• At least one year in an office setting

Applicable equivalencies may be considered on the above qualifications.

Preferred Qualifications:

• Experience in international education and intercultural/international experience

• Bachelor's degree in business management, education, or related field from an accredited institution of higher education

• At least one year of experience in a related field

Knowledge, Skills & Abilities:

• Ability to collaborate and communicate professionally and clearly with technical and non-technical personnel?

• Ability to think independently and abstractly about concrete problems and provide robust, practical solutions

• Skill to manage, document and deliver projects as scoped

Additional Information:

This position is renewable annually based on continued need for the position, availability of funding, and satisfactory job performance.

Salary Information:

$33,000 - $40,000

Required Documents to Apply: Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents:

Proof of Veteran Status, Unofficial/Official Transcript(s)

Recruitment Contact Information: Amanda Ogden, View email address on click.appcast.io

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Special Instructions to Applicants:

Pre-employment Screening Requirements:
Criminal Background Check, Sex Offender Registry

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds inclusion, opportunity, educational excellence and unparalleled access for all.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.