Facilities and Purchasing Coordinator

Job Description

Job Description

North Central is seeking a highly organized and motivated Facilities & Purchasing Coordinator to join our team. This full-time, on-site position plays a vital role in ensuring our operations run efficiently by assisting with the management of purchasing functions, addressing facility needs, licensing and credentialing, and supporting day-to-day administrative and operational tasks.

The Facilities & Purchasing Coordinator will be responsible for coordination of maintenance and janitorial schedules, vendor scheduling, recording license and credentialing data and document distribution as well as obtaining supply inventory and creating Purchase Orders for approval. This role ensures that supplies, equipment and facility needs are addressed promptly and efficiently to maintain a safe, functional, and well-supported work environment and in line with company policies and procedures. 

Essential Duties & Responsibilities

Purchasing & Procurement

• Coordinate and execute purchasing activities for supplies and equipment
• Maintain compliant and cost-effective procurement practices
• Obtain inventory lists for order of goods
• May obtain quotes, compare pricing, and negotiate with vendors to ensure the best value
• Process purchase orders and track orders for delivery

Facilities & Operations

• Serve as the primary contact for facility-related needs, maintenance requests and repairs through work order system
• Coordinate with contractors, service providers and property management for maintenance personnel
• Coordinate and participate in routine inspections of facility areas to ensure safety and compliance
• Oversee office relocations, furniture setup, equipment installations and workspace needs
• Assist with security systems, building access and key distribution processes
• Oversee the cleanliness, organization and readiness of common areas and meeting spaces

Administrative & Organizational Support

• Maintain detailed records of purchasing activities, assets, warranties, service agreements and licensing and credentialing records
• Assist with fleet management, ensuring vehicles are maintained, serviced, and compliant
• Support event setup, logistics coordination and supply ordering as necessary
• Collaborate with internal departments to identify and resolve operational needs as necessary
• Participate in safety committee, planning, emergency preparedness, and safety policy updates as necessary

Required Qualifications

• Bachelor’s degree (Business Administration, Supply Chain, Facilities Management, or related field preferred)
• Valid driver’s license with fewer than four (4) points on driving record
• Minimum of two years of experience in purchasing, facilities coordination, office management, or a related field preferred
• Strong communication and interpersonal skills
• Proficiency with Microsoft Office Suite, emphasis on Excel and Access.
• Ability to lift up to 40 pounds and perform light physical tasks related to facility operations

Work Schedule & Compensation

• Full-time, Monday–Friday, 8:00 a.m.–5:00 p.m.
• On-site position
• $26 hourly.

Work Environment: This role requires on-site presence and regular interaction with staff, vendors, and facility personnel. The position may occasionally require travel between locations and provide hands-on support for equipment, supplies, or facility needs.

Comprehensive Benefits Package:
✅  Fast & Easy Digital Onboarding – Get started quickly
✅  Supportive & Collaborative Team Environment
✅  Advanced Case Manager Training – Expand your skills
✅  Electronic Medical Records (EMR) System – Stay organized & efficient
✅  Medical, Dental & Vision Insurance – Comprehensive coverage for your well-being
✅  Employer-Paid Life Insurance & Disability Coverage – Peace of mind for you and your family
✅ 401(k) with Employer Match & Roth Options – Secure your financial future
✅  Generous Paid Time Off – Vacation, sick leave, and personal days
✅  Mileage Reimbursement – Drive worry-free, reimbursement at the Federal rate
✅  Free Parking – No extra commuting costs
✅  Federal Student Loan Forgiveness Program Participation – Save on student debt
✅  Career Growth & Credentialing Supervision – Licensed advancement opportunities
✅  Referral Bonuses – Get rewarded for bringing great people to the team
✅  Accredited by CARF International – Work with an award-winning organization
✅ 50+ Years of Service in Franklin County – Join a trusted non-profit

Background and reference checks will be conducted. Individuals are not considered applicants until they have completed an application and completed an on-site interview. Completing the application does not guarantee employment. In accordance with North Central's Drug-Free Workplace Policy, pre-employment drug testing will be administered. EOE/AA

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