Marketing Production Coordinator

Marketing Production Coordinator

The Marketing Production Coordinator at Velocity and its portfolio of brands plays a critical role in managing the day-to-day flow of marketing and creative production. This role is responsible for organizing incoming requests, building and maintaining projects within project management tools, assigning tasks, monitoring timelines, and ensuring deliverables move efficiently from kickoff through completion.

Serving as the operational hub of the marketing department, this individual works closely with creative, digital, content, and leadership teams to keep projects organized, prioritized, and on schedule. The ideal candidate thrives in a fast-paced environment and brings strong experience coordinating creative workflows and marketing production processes.

Success in this role requires strong communication, accountability, adaptability, and the ability to manage multiple moving projects simultaneously while maintaining Velocity's high standards for quality, execution, and brand consistency.

Duties and Responsibilities

• Production Intake & Workflow
• Facilitate project kickoffs, sprint planning sessions, and cross-team check-ins to align stakeholders.
• Serve as a central point of coordination between creative, digital, content, leadership, and external partners.
• Manage and maintain the master marketing calendar, ensuring campaigns, events, and deliverables align with organizational priorities and milestones.
• Assist with coordinating photo and video production projects, including scheduling, resources, and deliverables.
• Liaise with external vendors, agencies, and freelancers to manage timelines and deliverables.
• Support the creative team lead and digital marketing team lead in ensuring deliverables align with Velocity's brand standards.
• Generate weekly project status updates and production reports for leadership and stakeholders.

Required Skills and Abilities

• Proven ability to manage multiple marketing campaigns, creative projects, and event-based initiatives concurrently.
• Strong interpersonal and communication skills with the ability to collaborate across departments.
• Proficiency in project management tools (Basecamp, Monday.com, Asana, Trello, or similar).
• Familiarity with marketing channels including digital, print, video, events, and PR.
• Composed under pressure and adept at problem-solving in dynamic, shifting environments.
• Strong understanding of creative production workflows, including design, photography, video, print production, and marketing deliverables.
• Highly organized, detail-oriented, and proactive with strong follow-through and accountability.
• Ability to manage multiple fast-moving projects simultaneously while maintaining accuracy, organization, and communication across teams.
• Comfortable operating in fast-paced environments with shifting priorities and deadlines.

Education Background and Experience

• Bachelor's degree in Marketing, Communications, Project Management, or related field preferred.
• 3–5 years of experience in marketing production coordination, creative operations, project trafficking, agency production, or similar workflow-focused role.
• Project management certification (PMP, CAPM, or equivalent) a plus.
• Experience in automotive, luxury, or lifestyle industries preferred but not required.

Physical Demands (To include but not limited to)

• Prolonged periods of sitting at a desk or workstation.
• Occasional standing or walking within the office or shop.
• Lifting and carrying items up to 20 pounds.
• Frequent use of hands for typing and computer work.
• Communication with vendors, team members, and leadership via in-person, phone, or video.
• Exposure to noise and activity when near shop areas (PPE may be required).
• Ability to safely operate a motor vehicle.

Benefits Include

• Compensation: Pay is based on experience and qualifications
• Health & Wellness: Health/Dental/Vision/Life/Disability/Aflac available after 60 days
• Retirement: 401(k) with company match after 6 months at next enrollment period
• Paid Time Off: Paid time off and paid holidays
• Additional Perks: Company sponsored events, tool program, merchandise discounts, friendly team environment