AMBUL CARE ADMSTN SUPV 1

Job Summary

#CA-KN

The incumbent is responsible for sustaining an environment of intrinsic good will for the practice while providing optimum services to patients. This position serves as office supervisor and functions under the direction of the Department Manager, to supervise a large group of employees and provide accountability as delegated for the day-to-day operations of the designated clinic location(s). The UC Davis Family Medicine clinic is committed to providing the highest quality care to women in every stage of her life, whether she is seeking contraceptive or fertility advice, care during and after pregnancy, or treatment for menopausal symptoms. This includes Family Planning which offers abortion services for our patients. This position participates and supervises administrative staff for family planning service as part of the overall responsibility of all administrative functions. Minimum Qualifications Bachelor's degree in related area and / or equivalent experience / training 3 years Supervisory experience in a clinic setting Knowledge of practices and protocols related to medical office procedures, (i.e. medical terminology, appointments, medical records, insurance verification. cashiering, billing, etc.). Knowledge of all pertinent laws, regulations, and guidelines governing medical records; confidentiality, privacy, and provision to others, including HIPAA. Knowledge of health care insurance systems, which may include Medi-Cal, MediCare, HMO, PPO, fee-for-service, county funded coverage, and workers' compensation, sufficient to properly obtain and track authorizations, appoint patients, make referrals for consults, diagnostics and ancillary services, coordinate hospital services complete and submit billing documentation, and explain provisions and requirements to patients. Knowledge of ICD-9, CPT and HCPCS coding sufficient to identify services performed; including diagnoses, procedures, and supplies. Demonstrated ability to work independently with little direction. Demonstrated decision-making skills that reflect the ability to supervise a specified unit of workers. Must be able to represent assigned unit serving as subject matter expert and resource person for the staff. Problem solving skills to independently define issues create viable solutions and exercise delegated authority to take action for prompt and satisfactory resolution. Ability to seek appropriate assistance from others when limit of delegated authority has been reached. Interpersonal skills to establish and maintain effective working relationships with all co-workers; to consistently interact with patients and other members of the public with patience, courtesy and professionalism. both in person and on the telephone; and. to effectively respond to individuals who may be angry or upset. Ability to project and attitude of professionalism and service orientation and be able to instill this attitude in staff. Ability to communicate effectively (both orally and in writing) with all levels of staff* patients and providers. Organizational skills to prioritize, coordinate, and direct a variety of concurrent assignments in an effective and efficient manner. Ability to adjust to changing workload or assignments and pressures of increased workload or deadlines. Ability to establish priorities for own work within stated guidelines: respond flexibly to changes in priorities; and maintain work effectiveness in a setting with a high volume of patient activity and frequent interruptions. Ability to efficiently use computer system applications for all functions required for this position. including electronic mail, spreadsheets. word processing, and medical office management, (i.e. scheduling, template maintenance, maintenance of demographic and insurance information). Filing skills to maintain logs and files of information in alphabetical. chronological and/or numerical order, such that it is current and easily retrievable. Preferred Qualifications Primary Care preferred Skills to interview applicants utilizing effective screening techniques. Knowledge of standard hiring protocols. Ability to objectively and constructively. Evaluate employee performances relating to specific job description, standards of performance and goals. Ability to train, supervise, offer conflict resolution. Administer disciplinary action; initiate and follow through with corrective action up to and including dismissal. Ability to understand human motivation and needs and encourage employee development and initiative. Administrative skills to oversee daily office operations; participate in development of policies, procedures and systems; handle facility, equipment and supply needs. Typing skills sufficient to use computer keyboard for timely and accurate input and production. Writing skills, using proper English grammar, spelling and punctuation, sufficient to compose messages and/or routine correspondence. which is clear, concise and easy to understand. Bookkeeping skills sufficient to maintain accurate records of patient financial transaction, prepare related financial reports, balance cash box, and prepare deposits, Ability to understand and follow industry process improvement methods in order to identify, plan, implement. and measure outcomes. Key Responsibilities 35% - Staff Supervison 25% - Coordination of Daily Operations 25% - Additional Job Functions 15% - Computer System Operations Department Overview Our clinical care teams are committed to comprehensive, coordinated, always improving, and innovative patient care. At our UC Davis teaching center – an NCQA-certified Patient-Centered Medical Home - all personnel – residents, faculty, staff – are trained and engage in rapid cycle clinical quality improvement efforts. These are aimed at identifying and addressing process and other problems that undermine patient care quality, safety, and experience or provider and staff experience and wellness.

POSITION INFORMATION

Salary or Pay Range: $2,743.30 - $4,896.55 Salary Frequency: Biweekly Salary Grade: Grade 21 UC Job Title: AMBUL CARE ADMSTN SUPV 1 UC Job Code: 004172 Number of Positions: 1 Appointment Type: Staff: Career Percentage of Time: 100% Shift (Work Schedule): Monday-Friday, 8 hours Location: Ellison Ambulatory Care Center (HSP098) Union Representation: 99 - Non-Represented (PPSM) Benefits Eligible: Yes This position is 100% on-site Benefits Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees. High quality and low-cost medical plans to choose from to fit your family's needs UC pays for dental and vision coverage for you and your family Retirement plans for eligible employees including Pension and other Retirement Saving Plans Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees Lactation Support Program and Family Care discounts and resources Employee Well-being resources and programming to support thriving in all aspects of employee’s lives On-site Employee Assistance Program including access to free mental health services Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees Access to free professional development courses and learning opportunities for personal and professional growth Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees Physical Demands Standing - Occasional Up to 3 Hours Walking - Occasional Up to 3 Hours Sitting - Frequent 3 to 6 Hours Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours Bending/Stooping - Occasional Up to 3 Hours Squatting/Kneeling - Occasional Up to 3 Hours Twisting - Occasional Up to 3 Hours Reaching overhead - Occasional Up to 3 Hours Keyboard use/repetitive motion - Frequent 3 to 6 Hours Mental Demands Sustained attention and concentration - Frequent 3 to 6 Hours Complex problem solving/reasoning - Occasional Up to 3 Hours Ability to organize & prioritize - Frequent 3 to 6 Hours Communication skills - Frequent 3 to 6 Hours Numerical skills - Occasional Up to 3 Hours Constant Interaction - Frequent 3 to 6 Hours Customer/Patient Contact - Frequent 3 to 6 Hours Multiple Concurrent Tasks - Frequent 3 to 6 Hours Work Environment UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. Must be willing to work variable days (including weekends), hours and locations as required to meet business needs of the practice. Special Requirements – Please contact your recruiter with questions regarding which activities apply by position This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment The duties or functions of this position include the handling of cash (or cash equivalents) This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. A Culture of Opportunity and Belonging At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together. As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. To view the University of California’s Anti-Discrimination Policy, please visit: Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere To learn more about our background check program, please visit: #J-18808-Ljbffr UC Davis Health