House Manager / Project Manager

Job Description

Job Description

House Manager / Project Manager | San Francisco Peninsula | $150,000 – $180,000 salary range

Private residence is seeking a highly organized, proactive, and resourceful House Manager / Project Manager to support the day-to-day operations of a busy household. This is an excellent opportunity for someone looking for a long-term position with genuine professional development and room to grow. The ideal candidate is tech-savvy, extremely organized, solutions-oriented, and comfortable managing multiple priorities independently while working closely with the Principals, vendors, and contractors. This is a hybrid position based on the Peninsula.

 

What You’ll Do

• Manage day-to-day household operations, ensuring the home runs smoothly and efficiently.

• Source, vet, and manage vendors and contractors for home maintenance, repairs, and other household needs.

• Coordinate preventative maintenance and ensure projects and repairs are completed on schedule.

• Maintain organized digital records, household files, and documentation.

• Handle local errands and other personal or household tasks as needed.

• Serve as the primary liaison between the Principals and contractors for a two-year construction project to build a single-story gym and guesthouse adjacent to the home.

• Manage project timelines, contractor accountability, accounts payable, and the construction budget.

• Oversee procurement of interior items for the construction project in collaboration with the Design Principal.

• Maintain momentum across a multi-year construction project while balancing the daily needs and interruptions of a busy household.

• Assist with home organization projects, including closets, storage, and other areas of the home.

• Take ownership of ad hoc personal, household, and organizational projects as needed.

• Coordinate personal events ranging from intimate gatherings to larger parties.

• Monitor email and remain responsive to urgent household matters outside of standard hours when necessary; regular weekend and after-hours work is not expected.

What We’re Looking For

• 2–10 years of experience in a high-end private residence as a Personal Assistant, House Manager, Project Manager, or similar role.

• Experience managing vendors, contractors, household projects, and/or construction projects.

• Strong project management skills with the ability to manage multiple concurrent workstreams and competing deadlines.

• Highly organized with meticulous attention to detail across both physical spaces and digital records.

• Tech-savvy with experience using Google Docs, Notion, Savant, Adobe Illustrator, SketchUp, or similar platforms.

• Demonstrated ability to learn new software, systems, and processes quickly and independently.

• Proven ability to create and improve systems and processes.

• Strong judgment, discretion, reliability, and professionalism.

• Excellent communication, negotiation, and conflict-resolution skills when working with vendors and contractors.

• Solutions-oriented and comfortable rolling up your sleeves and wearing many hats.

• Adaptable, calm under pressure, and able to independently prioritize competing needs.

• Strong eye for design and aesthetics with excellent attention to detail.

 

Schedule & Location

Monday–Friday, 10:00 AM–6:00 PM, with some flexibility.

4 days onsite and 1 day working from home mid-week.

San Francisco Peninsula.

 

Compensation & Benefits

$150,000 – $180,000 depending on experience.

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