Inventory Clerk II, Supply Chain

DHR Health - US:TX:Edinburg - Days

Summary:

POSITION SUMMARY:


Provides secretarial and administrative support services to management staff, including, but not limited to typing/word processing, proofreading, preparing reports, processing correspondence, scheduling meetings, recording at meetings, receiving visitors, maintaining files and conducting special projects as assigned.


POSITION EDUCATION/ QUALIFICATIONS :
• High school GED graduate required

• Valid Texas driver's license required

• Experience in material management and hospital experience preferred

• Computer knowledge is required
• Must be able to be sensitive to cultural and bilingual issues.
• Good written and verbal communication skills required.
• Ability to read, write and speak English
• Ability to communicate clearly and concisely with all levels of nursing, administration, and physicians

JOB KNOWLEDGE/EXPERIENCE :

• Proficient in the preparation, set up and maintenance of inventory, equipment and supplies used for patient care.
• Stocks and maintains adequate inventory of supplies.
• Demonstrates competency to operate office machines and MMIS applications.
• Must have at least (2) year experience of inventory management.
• Prefer experience of inventory management in a healthcare setting.

Responsibilities:

POSITION RESPONSIBILITES:
• Promotes the facility mission, vision and values by effectively communicating them to others. Considers mission, vision and values in developing services, standards and practice

• Assess inventory and PAR levels daily as well as notifies the end user of stock status.
• Prepares supply order based on inventory assessment and anticipated needs.
• Submits supply order electronically utilizing the MMIS application.
• Receives and reconciles supply orders.
• Correctly labels and stocks supplies. .
• Distributes supplies and fills stock orders, noting discrepancies.
• Organizes and retrieves all unused supplies as well as used equipment from clinical units and hospital departments for credit, returns or re-distribution.
• Minimizes acquisition/delivery times of supplies by working efficiently.
• Exchanges and accurately restocks emergency and other designated procedure carts.
• Retrieves, decontaminates and processes minor hospital medical equipment.
• Demonstrates cost effectiveness by maintaining appropriate inventory levels.
• Monitors and processes all supplies that are expired or expiring by either returning for credit, isolating for first use or removing for disposition.
• Processes stock and non-stock orders for units.
• Communicates backorders and subs to nursing staff.
• Returns misplaced items to back to shelves.
• Reduces excess inventory and navigates utilization of supplies to insure appropriate stock levels.
• Uses email to communicate with Purchasing and Nursing to accommodate supply needs of dept.
• Must operate copy machine, facsimile machine, computer and other office equipment.
• Maintains cleanliness of work areas, supply rooms and the dock.
• Retrieves totes & carts.
• Pick up charge sheets from departments.
• May perform other tasks and duties as assigned that is appropriate with the operation of the Supply Chain Department

Other information:

LINES OF REPSONSIBILITES :


(Chain-of-command)


1. Lead Inventory Supervisor → 2. Warehouse Manager → 3. Director of Supply Chain


CUSTOMER SERVICE:


Provide excellent customer service to all DHR customers. All employees are required to attend the DHR C.A.R.E.S program which outlines the Customer Service Principals including: Commitment, Accountability, Respect, Excellence and Service.


AGE SPECIFIC :


Employees must be able to demonstrate the knowledge and skills necessary to provide care appropriate to the age of the patients served in his/her assigned unit. The individual must demonstrate knowledge of principles of growth and development over the life span and possess the ability to assess data reflective of the patient's status and interpret the appropriate information needed to identify each patient's requirement relative to his or her age.


AMERICANS WITH DISABILITIES ACT: (ADA) :


A. Essential Duties : Indicated by bold print within performance standards, preceding individual numbered criteria.


The following table provides physical requirements that will be associated with, but not limited to, this position:
• Light/moderate lifting up to 20 lbs, from the floor to shoulder height.
• Yes
• Kneeling
• Yes
• Must be able to assist other employees with lifting more than 20 lbs.
• Yes
• Walking
• Yes
• Light/moderate carrying up to 20 lbs.
• Yes
• Standing/Squatting
• Yes
• Straight pulling
• Yes
• Sitting
• Yes
• Pulling hand over hand
• Yes
• Pushing
• Yes
• Repeated bending
• Yes
• Stooping/Bending
• Yes
• Reaching above shoulder
• Yes
• Climbing Stairs
• Yes
• Simple grasping
• Yes
• Climbing Ladders
• No
• Dual simultaneous grasping
• Yes
• Depth Perceptions needed
• Yes
• Ability to see
• Yes
• Identify Colors
• Yes
• Operating office equipment
• Yes
• Twisting
• Yes
• Operating mechanical equipment
• Yes
• Crawling
• No
• Ability to read and write
• Yes
• Ability to Count
• Yes
• Ability to hear verbal communication without aid
• Yes
• Operating Personal Vehicle
• Yes
• Ability to comprehend written/verbal communication
• Yes
• Other: Ability to deal with stress
• Yes
• OSHA Category
• III
•
•B. Working Conditions: The individual spends over 95% of his/her time in an air-conditioned environment with varying exposures to noise. There is protection from weather conditions but not necessarily from temperature changes. The position does have low exposure to malodorous, infectious body fluids from patients and some minimal exposure to noxious smells from cleansing agents.


C. Occupational Exposure: This position has minimal to no exposure to blood, body fluids, or tissues and is an OSHA Category III (although situations can be imagined or hypothesized under which anyone, anywhere, might encounter potential exposure to body fluids). Person who performs these duties are not called upon as part of their employment to perform or assist in emergency medical care or first aid or to be potentially exposed in some other way.


D. Aptitudes: HIGH 1 2 3 4 5 6 LOW


Intelligence: General learning ability: The ability to "catch on" or understand instructions and underlying principles. Ability to reason and make judgments. 3


Verbal: Ability to understand meanings of words and ideas associated with them, and to use them effectively. To comprehend language, to understand relationships between words, and to understand meanings of whole sentences and paragraphs. To present information or ideas clearly. 3


Numerical: Ability to perform arithmetic operations quickly and accurately. 2


Spatial: Ability to comprehend forms in space and understands relationships of plane and solid objects. Frequently described as the ability to "visualize" objects or two or three dimensions, or to think visually of geometric forms. 2


Form Perception: Ability to perceive pertinent details and objects or in pictorial or graphic material to make visual comparisons and discriminations and see slight differences in shapes and shadings of figures and widths and lengths of lines. 3


Clerical Perception: Ability to receive pertinent details and verbal or tabular material. To observe differences in copy, to proofread words and numbers, and to avoid perceptual errors in arithmetic computation. 2


Motor Coordination: Ability to coordinate eyes and hands to fingers rapidly and accurately in making precise movements with speed. Ability to make a movement response accurately and quickly. 3


Finger Dexterity: Ability to move hands easily and skillfully. To work with fingers in placing and turning motions. 3


Manual Dexterity: Ability to move hands easily and skillfully. To work with hands in placing and turning motions. 3


Eye-Hand-Foot Coordination: Ability to move the hand and foot coordinately with each other in accordance with visual stimuli. 3


Color Discrimination: Ability to perceive and respond to similarities or differences in colors, shapes, or other values of the same or different color. To identify a particular color, or to recognize harmonious or contrasting color combinations, or to match color adequately. 3


I have read and reviewed my job description with my supervisor or designee and I understand the job I am expected to perform.


If applicable ____________ certification will be completed within _________ time frame of hire/transfer date.


Employee Signature: ________________________________ Date: ____________________


Transfer/Hire Date Effective: ________________________.