Staffing Coordinator

Purpose of Job

This position is responsible for building and maintaining the employee schedules for the supported departments, with the support of managers and/or charge nurses. Supports the daily staffing needs of the hospitals.

Job Functions

Scheduling

• Creates and implements schedules to provide qualified staff for designated inpatient and outpatient areas.

• Creates schedulescomplying withcriteria of hospital policies, contractual agreements, if applicable, employee educational, orientation needs, and hospital/unit needs.

• Schedules are posted, meeting suggested staffing patterns and necessary skill mix for each designated unit.

• Hour exchanges are processed ina timelyandaccuratemanner.

• Evaluates the impact of hour exchanges on future staffing levels/skill mix.

• PTO requestsare reviewed and approved based upon hospital and unit/department policy and contractual requirements.

• Scheduling practices reflect cost effective placement of staff.

Timecard Processing

• Timecards are updated daily and completed atendof each pay period.

• Hours are verified and accurately totaled.

• Reports are generated for the leaders on a quarterly basis and asneededwhichalerts leaders to any concerns or trends.

Staffing Responsibilities

• Assistswith arranging nursing coverage for current shifts based on established guidelines and needs

• Accepts and recordsimmediate and future staffing needs,notifyingsupervisors andappropriate departments, and secures replacements as directed.

• Conduct staffing huddles, to review daily staffing

• State data collection and reporting

Customer Service

• Recognizes staff individuality and uniqueness is respected and preserved asappropriate.

• Maintains confidentiality of staff issues

• Demonstrates empathy and caring by actively listening.

• Communicate with staff and management in a clear,timely, and understandable way.

• Responds to customer needs and questions.

• Works ina timely, organized, and clearly understood fashion.

Technology

• Has the ability to utilize the staffing technology resources to produce the outcomesnecessary.

• Understandsand create reports that willassistleaders in their staffing needs.

• Maintainsaccurateand updated computerdatabase.

Quality / Resource

• Applies effective timeutilizationand organizational skills to achieve productivity and promote efficientutilizationof resources.

• Demonstrates flexibility and creativity in response to meeting the changing units/department'sneeds.

• Identifiesand communicates quality concerns/suggestions for positive change.

Minimum Education/Work Experience

• High school graduate or equivalent
  
  
• 1 year staffing/scheduling experience preferred
  
  

Knowledge/Skills/Abilities

• Detail oriented and organized
  
  
• Ability to meet and maintain the necessary background checks as aligned with position functions
  
  
• Ability to communicate in the English language for effective written and verbal correspondence in order to complete job functions as mentioned above
  
  
• Ability to work and multi-task in a fast paced environment
  
  
• Ability to work autonomously and as a team
  
  
• Adaptable to changes in work environment and pace
• Excellent written and verbal communication skills
  
  
• Ability to communicate in the English language for effective written and verbal correspondence in order to complete job functions as mentioned above
  
  

Preferred Qualifications

• Previous staffing coordinator experience in a medical center/health care setting
  
  
• Experience with Microsoft Software, UKG and Oracle
  
  

Cognitive and Mental Demands

Time Awareness - Frequent
Writing - Continuous
Initiation of Work - Occasional
Memory - Continuous
Receptiveness to Change - Occasional
Reasoning - Continuous
Required Sequences in Work - Frequent
Problem Solving - Continuous
Attentiveness Duration - Continuous
Social Interactions - Frequent
Mathematical Aptitude - Occasional
Conflict Management - Seldom
Reading - Continuous
Detail Oriented - Continuous

Link to Employee Health Physical Demands