AP Specialist

Accounts Payable Specialist

A growing company in The Woodlands is seeking an experienced Accounts Payable Specialist for a contract opportunity. This role is ideal for someone who thrives in a fast-paced environment and is comfortable handling high-volume invoice processing while maintaining accuracy and efficiency.

Key Responsibilities

• Process 3040 invoices daily with accuracy and timeliness
• Enter and code invoices into the ERP/accounting system
• Review invoices for proper documentation and approvals prior to payment
• Analyze and resolve outstanding vendor invoices and statements
• Run weekly AP aging reports and prepare check run batches
• Maintain strong vendor relationships and respond to inquiries
• Support Operations and Project Managers as needed
• Maintain and organize AP documentation (W9s, lien waivers, contracts, COIs, etc.)
• Assist with sorting/distributing mail and maintaining contract databases
• Support month-end close processes and reporting requirements
• Perform additional administrative and accounting duties as assigned

Qualifications

• 25+ years of Accounts Payable experience (required)
• Experience working within an ERP/accounting system (required)
• Intermediate Microsoft Excel skills
• Strong attention to detail and organizational skills
• Ability to manage deadlines in a high-volume environment
• Construction industry experience (preferred)
• High School Diploma required; Accounting degree preferred