Business Manager

CBIZ Talent Solutions is assisting our client in their search for a Business Manager. Position Summary The Business Manager serves as the primary administrative and financial coordinator for the organization, ensuring efficient internal operations, accurate financial tracking, and regulatory compliance. This role replaces the former Executive Director position with a more focused scope, emphasizing business administration, coordination with external advisors, and organizational support. The Business Manager is a trusted, long-term position requiring a high degree of confidentiality, reliability, and professionalism. The role works closely with shareholders, pilots, and external service providers while supporting the overall operational stability of the organization. Key Responsibilities Financial Coordination & Administration Oversee and coordinate all bookkeeping activities in partnership with external accounting professionals Manage invoicing, billing, and financial recordkeeping Coordinate payroll processing with third-party providers Track revenues, expenses, and financial performance metrics Ensure accuracy and organization of financial documentation Compliance & Record Management Maintain regulatory compliance records and organizational documentation Coordinate with legal, accounting, and payroll advisors to ensure adherence to applicable regulations Manage contracts, agreements, and confidentiality documentation (including NDAs) Ensure proper filing, retention, and security of sensitive information Operational Support Prepare meeting agendas, materials, and documentation for shareholder and organizational meetings Record and distribute meeting minutes and follow-ups Support internal communication and coordination among shareholders and pilots Maintain organized administrative systems and office processes External Coordination Serve as the primary liaison with external professionals, including: Accountants Payroll providers Legal counsel Coordinate required reporting and documentation with government or regulatory agencies as needed Scope of Role This position focuses on internal business operations and administration, not external representation Shareholders and pilots are expected to take a more active role in attending external meetings and representing the organization The Business Manager coordinates processes but does not independently perform all specialized professional functions Reporting & Structure Reports to the shareholders/board Works in coordination with the President and operational stakeholders Collaborates with external accounting, payroll, and legal professional Transition Considerations Opportunity for onboarding and knowledge transfer from the current Executive Director during a transition period Confidentiality Requirement This position requires strict adherence to confidentiality standards Execution of non-disclosure agreements (NDAs) is required Qualifications Required Strong experience in business administration, accounting, or financial coordination Demonstrated ability to manage bookkeeping, invoicing, and payroll processes High level of integrity, discretion, and ability to handle confidential information Strong organizational and communication skills Ability to work independently while coordinating with multiple stakeholders Preferred Background in accounting, finance, or business management Familiarity with regulatory compliance and financial reporting Maritime industry knowledge or experience Experience working with government or regulatory agencies Background such as military or U.S. Coast Guard service with administrative experience CBIZ Talent Solutions is an Equal Opportunity Employer. CBIZ Talent Solutions does not discriminate on the basis of race, ancestry, national origin, color, religion, sex, gender identity, age, marital status, sexual orientation, disability, veteran status, or any other protected classification under the law. #J-18808-Ljbffr