Clerical Assistant

Clerical AssistantBegin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.About Putnamville Correctional Facility: Putnamville Correctional Facility is a medium-security facility in Greencastle, Indiana, with a capacity of more than 2,500 incarcerated adult males. Established in 1914, the facility has earned notable environmental and community service awards. Programming includes The Last Mile, which offers training in coding and multimedia production. Additional programs focus on education, parenting, and vocational development. Incarcerated individuals are encouraged to build skills that support re-entry success. Staff maintain a safe, structured environment focused on rehabilitation.Role Overview: As a Clerical Assistant, you will be responsible for all duties and responsibilities associated with the facility packet room, record keeping, electronic filing, document archiving, and classification notifications. Individuals with the ability to prioritize and manage multiple tasks are highly sought after and will be the most successful in this position. The position will work closely with other support staff in completing facility-required goals and tasks and will be an integral member of a successful and efficient team.Salary: The salary for this position traditionally starts at $27,638.00 but may be commensurate with education and work experience.A Day in the Life: The essential functions of this role are as follows:Supports the daily operations of an organization by performing general office tasksGreets visitors and directs them to the appropriate person according to their needsAnswers telephones and gives information to callers, take messages, or transfers calls to appropriate individualsOpens, sorts, and routes incoming mail and correspondence, and prepares outgoing mailOperates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computersAccurately maintains and organizes office filesDelivers messages and run errandsMaintains inventory, orders, and distributes suppliesCompletes tasks or projects assigned by supervisor in a timely mannerWhat You'll Need for Success: Individuals in this role should minimally be able to articulate or demonstrate the following:Working knowledge of general office functions and clerical proceduresBasic computer skillsActive listening skillsEffective written and verbal communication skillsOrganizational skills with the ability to prioritize tasks effectivelyAttention to detail and proofreading skillsAbility to use Microsoft Office Suite (Word, Excel, Outlook)Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external partiesAbility to work independentlyAbility to provide effective and professional customer service to internal and external partiesA High School Diploma or High School Equivalent (HSE) is requiredSupervisory Responsibilities/Direct Reports: This role may provide direct supervision for one or more staff members.Benefits of Employment with the State of Indiana: The State of Indiana offers a comprehensive benefit package for full-time employees which includes:Three (3) medical plan options (including RX coverage) as well as vision and dental plansWellness Rewards Program: Complete wellness activities to earn gift card rewardsHealth savings account, which includes bi-weekly state contributionDeferred compensation 457(b) account (similar to 401(k) plan) with employer matchTwo (2) fully-funded pension plan optionsA robust, comprehensive program of leave policies covering a variety of employee needsGroup life insuranceReferral Bonus programEmployee assistance program that allows for covered behavioral health visitsQualified employer for the Public Service Loan Forgiveness ProgramFree Parking for most positionsFree LinkedIn Learning accessEqual Employment Opportunity: The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.