Accounts Payable, Administrative Assistant

Blackstone Consulting, Inc is HIRING! Seeking an Administrator for our Corporate Caffe client!

Job Type: Part-time

7:00 AM - 11:00 AM (Mon-Fri)

(potential of additional hours as needed)

Salary: $22.50/Hour

DESCRIPTION

This position will be responsible for data for four or more Caffe locations-
• Gather, confirm details, organize, and validate accuracy of vendor invoices and other

Accounts Payable items. Ensure all invoices are labeled according to SOPs

Monitor and identify issues that may affect inventory, accounts, pricing, etc. and

determine the proper course of action.

• Coordinate with purchasing team and vendors to resolve discrepancies. Work closely

with finance team to ensure payment schedules are followed.

• Track, initiate, and follow-up credit and pricing deviations with vendors.
• Calculate invoice allocation (spend, delivery fee, tax) to respective Caffe locations
• Send invoice approval questions to Caffe managers for auditing purposes

CORE WORK ACTIVITIES
• Administrator will be responsible for the validating, reviewing and processing of supplier invoices and assist with payment requests
• Ensure compliance with the requirements of our company's financial policies and procedures
• Enter data in financial information system
• Creates supplier records for all vendors in the financial information system
• Responds to inquiries from suppliers regarding the status of their payments.
• General administrative duties include participating in meetings, data entry, data audits, excel

JOB QUALIFICATIONS
• Understanding of basic bookkeeping, accounting skills and invoice processing
• Proficiency with computers in a work environment; comfortable with Apple iOS platform
• Problem-solving skills
• Good Communication Skills - effective oral, written, and interpersonal skills
• Well-organized
• Proficient in MS Excel, MS Word, Numbers, Slack, email communication
• Ability to thrive in a team environment, while independently managing daily workflows
• Detail-oriented

Pay: $22.00 - $22.50 per hour

Work Location: In person

JOB QUALIFICATIONS
• Understanding of basic bookkeeping and accounting skills
• Proficiency with computers in a work environment; comfortable with Apple iOS platform
• Problem-solving skills
• Good Communication Skills - effective oral, written, and interpersonal skills
• Well-organized
• Proficient in MS Excel, MS Word
• Ability to thrive in a team environment, while independently managing daily workflows
• Detail-oriented