WebCollege Office Assistant (Part-Time Letter of Appointment)

Office Assistant

TMCC's WebCollege is seeking a detail-oriented, people-friendly Office Assistant to join our team. Under the Director's direction, you'll help keep the department running smoothly supporting students, faculty, and staff while managing day-to-day operations, including purchasing, budget tracking, software licensing, and general office coordination. If you're organized, dependable, and enjoy working in a collaborative academic environment, we'd love to hear from you.

Minimum Qualifications:

• High school diploma or equivalent
• 2 years of administrative, clerical, or office support experience
• Proficiency with Microsoft Office and Google Workspace
• Strong written and verbal communication skills
• Excellent organizational skills, accuracy, and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Demonstrated customer service skills and professionalism
• Ability to work both independently and as part of a team

Preferred Qualifications:

• Experience with Workday or other enterprise software
• Familiarity with Canvas or other learning management systems
• Experience with purchasing or procurement processes
• Experience in budgets and financial tracking spreadsheets
• Bilingual in English and Spanish

Essential Duties and Responsibilities:

• Provide administrative support to the Director and WebCollege staff, including scheduling meetings, preparing agendas, recording minutes, and coordinating logistics
• Serve as a point of contact for departmental inquiries via phone, email, and in person
• Coordinate daily office operations and help develop and maintain procedures that support efficient workflow
• Develop and maintain spreadsheets, databases, and tracking systems for departmental operations and reporting
• Coordinate purchasing activities, including preparing requisitions, processing invoices, reconciling receipts, and maintaining records in compliance with college purchasing procedures
• Monitor departmental budgets and maintain expenditure tracking reports
• Manage software subscriptions, licensing agreements, and maintenance contracts; coordinate with vendors on renewals, quotes, and billing issues; and proactively notify leadership of upcoming deadlines
• Assist with planning faculty professional development workshops, training sessions, and special events
• Maintain confidentiality of sensitive information and handle departmental records with sound judgment
• Perform other duties as assigned

Knowledge, Skills, and Abilities:

• Knowledge of general office administration and business procedures
• Proficiency in Microsoft Office, particularly Excel, and Google Workspace
• Ability to interpret and follow administrative policies and procedures
• Ability to communicate effectively with a diverse range of stakeholders, including faculty, staff, students, and vendors
• Ability to establish priorities, meet deadlines, and adapt to changing needs

Physical Requirements:

• Ability to sit, stand, and walk for extended periods
• Frequent use of computers and office equipment
• Ability to lift and carry up to 25 pounds

Compensation & Schedule: This is a part-time, hourly position paying $20-$21 an hour, generally 19 hours per week. The schedule may vary based on departmental needs.