Legal Assistant

Do you love digging into research and helping people? We’re hiring a paralegal to assist our legal team in preparing legal documents, filing motions, coordinating law office activities, and conducting legal research. Applicants should be experienced, highly organized professionals with great attention to detail. If this sounds like a job you’ll love, apply below. Responsibilities: • Aid lawyers in trial preparation by preparing and organizing exhibits, organizing and coordinating witnesses, conducting research on legal articles, and assisting with client meetings and filing motions • Coordinate law office activity, including the drafting subpoenas and coordinating with process servers • Take care of administrative tasks such as answering phones and maintaining an organized filing system for all legal documents • Gather information about legal issues from the client in interviews • Assist lawyers in preparing legal documentation, pleadings, and correspondence including correspondence such as interrogatories, subpoenas, deposition notices, complaints, pretrial orders, legal briefs, and affidavits Review existing probate and estate administration files and determine status Identify missing documents, filings, signatures, and next steps Prepare Surrogate's Court petitions, waivers, consents, affidavits, notices, receipts, and releases Follow up with clients, fiduciaries, beneficiaries, courts, and financial institutions Assist with asset collection, transfers, distributions, inventories, and accountings Move stalled or aging files toward completion Maintain clear file notes and task lists Identify issues requiring attorney involvement Qualifications: • Must have strong interpersonal skills and talent for writing and grammar • Candidates should possess high-level organizational skills, and time-management skills • At least 3 years of experience in legal services under an attorney or lawyer in a law firm setting • Must have completed an ABA-approved paralegal certificate program such as an Associate’s degree or proprietary school program in paralegal studies, Bachelor’s degree desired • Strong preference for candidates who have completed a paralegal professional certification or have an advanced paralegal education Significant probate and estate administration experienceAbility to take over existing matters with minimal supervisionStrong organizational and follow-up skillsAbility to manage multiple active filesExcellent written and client communication skillsNew York Surrogate's Court experience strongly preferredThe right candidate should be able to open a file and quickly answer: Where are we? What is missing? What needs to happen next? Compensation: $50,000 - $55,000 yearly • Review existing probate and estate administration files and determine status • Identify missing documents, filings, signatures, and next steps • Prepare Surrogate's Court petitions, waivers, consents, affidavits, notices, receipts, and releases • Follow up with clients, fiduciaries, beneficiaries, courts, and financial institutions • Assist with asset collection, transfers, distributions, inventories, and accountings • Move stalled or aging files toward completion • Maintain clear file notes and task lists • Identify issues requiring attorney involvement Compensation: $50,000-$55,000 per year safeharborwillsandtrusts.com