Property Administrator

Job Summary

We are seeking a detail-oriented Property Administrator for a contract/temporary opportunity in El Segundo, CA. This role supports a Property Management team with day-to-day administrative operations, tenant communications, work order coordination, invoice processing, lease documentation, vendor records, and reporting support. This is a temporary role until the end of October. 

The Property Administrator is a great fit for someone who enjoys working in a professional real estate and property management environment where organization, customer service, teamwork, and follow-through are highly valued. This position offers the opportunity to contribute to smooth property operations while working closely with property managers, vendors, tenants, and internal teams in a collaborative office setting.

Key Responsibilities

- Provide administrative support to the Property Management team, including correspondence, filing, scheduling, phone coverage, and office coordination.
- Coordinate tenant communications, service requests, and work order tracking to help ensure timely issue resolution.
- Process invoices, purchase orders, expense reports, and tenant bill-back invoices with accuracy and attention to detail.
- Maintain lease files, contracts, insurance certificates, vendor documentation, and contract administration records.
- Assist with vendor bidding, service contracts, compliance documentation, monthly and quarterly reporting, annual budget preparation, and property meter readings.
- Maintain office supplies and support smooth daily office operations.

Compensation and Benefits

- Job Type: Contract/Temporary.
- Location: El Segundo, CA.
- Salary Range: $30 to $33 per year.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Support property management operations through administrative coordination, documentation, and tenant service support.
- Manage work orders, tenant requests, vendor records, invoices, purchase orders, and property-related files.
- Assist with reporting, budget preparation, contract administration, and compliance documentation.

- 1 to 2 years of related administrative, customer service, real estate, or property management support experience preferred.
- High school diploma or GED required.
- Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced professional office environment.
- Excellent written and verbal communication skills with a customer service-focused approach.
- Ability to handle confidential information with professionalism and discretion.
- Strong attention to detail, follow-through, and problem-solving ability.

Preferred Qualifications

- Bachelor's degree preferred.
- Prior experience in real estate, commercial property management, tenant services, or vendor coordination is preferred.
- Experience supporting invoices, purchase orders, lease files, contracts, insurance certificates, or property management documentation is a plus.