Senior Modernization Project Manager

Senior Project Manager for the Assessor Enterprise Modernization Program

Background Information

• The Assessor/Recorder/County Clerk is undertaking one of the largest technology modernization efforts in the Department's history. The Department currently relies on a legacy property assessment system operating on aging mainframe technology supported by numerous interconnected applications and interfaces. The existing environment presents increasing operational, cybersecurity, business continuity, and maintenance risks.
• is implementing a modern Property Assessment System that will replace the Department's legacy assessment platform and modernize core business processes supporting property assessment administration. Simultaneously, the County is transitioning from its current data center environment, which requires to migrate applications, infrastructure, and supporting technologies to modern cloud-based platforms.
• These initiatives require dedicated senior-level project management to coordinate multiple vendors, County departments, executive leadership, and business stakeholders while ensuring projects; manage interdependent business and technical workstreams; and ensure the Program remain aligned with strategic objectives, statutory obligations, budget constraints, and implementation schedules, and continuity of critical Assessor operations.

Scope of Work/Purpose

• The County of San Diego Assessor/Recorder/County Clerk, requires a Senior Project Manager to provide strategic project management leadership for the Department's enterprise modernization initiatives.
• Serve as lead project manager for the Program and shall plan, coordinate, and oversee the Property Assessment System Replacement Project and related modernization initiatives, transition, stabilization, and long-term operational sustainability.
• Work closely with executive leadership, County Technology Office (CTO), project consultants, software vendors, business stakeholders, and implementation partners; and shall serve as the primary project management resource responsible for coordinating multiple concurrent initiatives while providing strategic guidance, project governance, independent assessment, and executive reporting.
• Manage projects utilizing Project Management Institute (PMI) standards, Project Management Body of Knowledge (PMBOK), Agile, Waterfall, and hybrid methodologies, as appropriate for each project's scope, complexity, and implementation approach.

Goals

• Program Goals: Provide senior-level leadership necessary to successfully plan, govern, coordinate, and deliver the Assessor Enterprise Modernization Program while protecting continuity of critical Assessor operations and establishing sustainable governance and project management capabilities
• Outcome Objectives: Serve as a trusted advisor to leadership and support achievement of measurable outcomes including: Achievement of approved critical path milestones and implementation objectives,
• Effective risk and issue management, and including timely identification, escalation, mitigation, and resolution of risks, issues, decisions, and dependencies;
• Effective coordination and accountability across County, vendor, consultant, business, and technical workstreams;
• Transparent monitoring and reporting of Program scope, schedule, budget, resources, vendor performance, and overall Program health;
• Business, technical, operational, and organizational readiness prior to migration, cutover, and go-live;
• Successful implementation and post-production stabilization while maintaining continuity of critical Assessor operations; and
• Transfer of project management knowledge, governance processes, documentation, methodologies, and institutional knowledge to County personnel to support long-term sustainability.

Specific Requirements for Services Delivery

• Develop and maintain an Integrated Master Schedule incorporating County, vendor, consultant, infrastructure, data migration, integration, testing, training, organizational readiness, procurement, cutover, and other material activities and dependencies necessary to achieve Program milestones.
• Coordinate project activities; facilitate meetings; establish and track project actions, deliverables, and deadlines, and work directly with County project participants. Shall not exercise formal supervisory, disciplinary, performance management, or other personnel authority over County employees. Matters requiring such authority shall be coordinated through the appropriate County official.
• Facilitate executive steering committee and governance meetings, workshops, and stakeholder sessions.
• Monitor Program financial performance in coordination with Financial Planning, including budget and expenditure status, forecasts-to-complete, financial impacts of schedule or scope changes, change orders, and potential budget variances.
• Prepare executive dashboards, status reports, presentations, and briefing materials.
• Coordinate organizational change management, communications, training, and implementation readiness.
• Support procurement activities, contract implementation, vendor performance management, and deliverable acceptance.
• Coordinate testing, data conversion, cutover planning, go-live, system integration planning, and post-production stabilization.
• Ensure compliance with County standards, cybersecurity policies, procurement requirements, and applicable regulations.
• Exercise independent professional judgment and promptly identify and communicate material concerns regarding Program feasibility, vendor performance, schedule, cost, scope, quality, risk, or readiness, including when the assessment differs from vendor or project-team reporting.
• Provide executive leadership with objective recommendations regarding Program status, vendor performance, corrective actions, significant decisions, and readiness to proceed through major implementation milestones.

Mandatory Minimum Requirements

• A minimum of ten (10) years of progressively responsible professional project and/or management experience, with at least five (5) years in a local government environment.
• A minimum of five (5) years of experience leading large-scale, complex enterprise technology implementation or modernization projects ($10MM+ budget).
• Demonstrated experience serving in a lead project or management role for at least three (3) enterprise system implementation through implementation, deployment/go-live, and/or post-production stabilization.
• Demonstrated experience coordinating multiple concurrent workstreams involving business stakeholders, technical teams, vendors, consultants, and executive leadership.
• Demonstrated experience managing project scope, schedules, budgets, risks, issues, decisions, dependencies, vendor performance, and executive reporting.
• Demonstrated experience with major implementation activities including multiple elements such as requirements management, system integration, data migration/conversion, testing, organizational readiness, training, cutover, go-live, and stabilization.
• Demonstrated experience managing projects within a public-sector, government, highly regulated, or similarly complex organizational environment.
• Education, certifications, professional credentials, and training, including PMP, PgMP, Agile, Scrum, Prosci/change management, or other applicable credentials.