House Manager / Family Assistant (with Meal Prep Support)

House Manager / Family Assistant (with Meal Prep Support)

Location: East Greenwich, RI | 02818

Employment Type: Part-Time, 20-25 hours per week | 20 Weekly Hours

Schedule: Monday - Friday, 3:00 PM - 7:00 PM (flexible and open to discussion)

Compensation: $28-$30 per hour

Start Date: ASAP

Requirements

• Maintain a smoke-free environment
• Must be authorized to work in the United States.
• Reliable personal transportation required; mileage reimbursement provided for work-related errands
• Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including annual flu vaccine), subject to applicable legal accommodations.

About Our Family

We are a busy family of four with two young boys, a cat, and two parents who work in demanding medical careers. Between our professional responsibilities and active family life, our days move quickly, and we're looking for someone who can help create the structure and consistency that allows our home to run effortlessly.

Our home is warm, welcoming, and health-conscious. We value kindness, professionalism, initiative, and clear communication. Our family appreciates someone who takes genuine pride in creating an organized, well-functioning home, is naturally proactive, and finds satisfaction in making life easier for others.

More than anything, we're looking for a trusted partner who will become an integral part of our household. By taking ownership of the details behind the scenes, you'll create the space for us to be fully present with our children when the work day ends. We truly value the difference this role makes in our family's everyday life and are excited to welcome someone who finds fulfillment in helping a family thrive.

Who You Are / What We're Looking For

We're looking for someone who takes genuine pride in creating order, anticipating needs, and helping a household run at its very best. You're naturally organized, dependable, and self-motivated, with a calm, positive presence that puts others at ease. You communicate proactively, work efficiently, and don't need to be micromanaged - you see what needs to be done and take ownership of it. Above all, you're someone a family can trust completely, with the integrity, good judgment, and consistency to become a valued part of their daily life.

You're also someone who enjoys making healthy family life a little easier. You're comfortable planning simple, nourishing meals, shopping thoughtfully, and preparing dinners that both parents and children will enjoy. Whether your experience comes from professionally managing private households or from running a busy household of your own, you understand the countless details that keep a home functioning smoothly. You value quality over busyness, take pride in your work, and find fulfillment in knowing that your support gives a family more time to focus on what matters most.

Key Responsibilities

Meal Planning and Prep

• Plan for and prepare 45 healthy, family-friendly dinners each week
• Proactively develop weekly meal plans and suggest creative, kid-friendly options
• Prepare school lunches, snack boxes, and occasional weekend bento-style meals for the children
• Maintain an organized, well-stocked kitchen by monitoring grocery inventory, using ingredients before they expire, and minimizing food waste
• Handle grocery shopping, kitchen clean-up, and ongoing kitchen organization related to meal preparation

Household Organization & Maintenance

• Perform daily resets of high-traffic living spaces to keep the home tidy, organized, and guest-ready
• Create and maintain organizational systems throughout the home, including the pantry, playroom, closets, basement, bookshelves, and other storage areas
• Manage toy rotation, children's belongings, seasonal clothing changes, and donation coordination
• Prepare the home for biweekly housekeeping visits and assist with guest room setup and home readiness for visitors
• Support family travel by packing and unpacking as needed
• Maintain outdoor living spaces, care for indoor plants, and handle light household maintenance tasks

Laundry & Linens

• Manage all household laundry, including washing, drying, folding, ironing or steaming as needed, and putting items away
• Change and refresh bed linens for the children's rooms twice weekly
• Maintain an organized, well-stocked laundry area and ensure garments receive appropriate care according to fabric and care instructions

Family Support

• Prepare backpacks, clothing, lunches, and snacks for each day
• Help keep the family organized by tracking school, daycare, and family calendars and preparing for upcoming activities
• Set the family up for successful weekends by organizing essentials such as pool bags, snacks, and weekend supplies
• Provide occasional evening babysitting for date nights

Inventory and Errands

• Monitor household inventory, including pantry, refrigerator, and essential supplies, and maintain running shopping lists
• Manage household purchases, deliveries, returns, and subscriptions, including coordinating grocery orders for family approval before submission
• Receive, unpack, and organize deliveries, ensuring groceries and household items are properly stored
• Handle routine household errands, mail, package management, and recycling, including breaking down boxes and coordinating returns as needed

Deep Cleaning & Special Projects

• Complete periodic deep cleaning and household refresh projects, including appliances, high-touch areas, and other spaces as needed
• Manage seasonal household projects, including dcor rotation, holiday setup and takedown, and storage organization
• Maintain specialty household items, such as regularly cleaning humidifiers and overseeing refrigerator organization and food rotation
• Take ownership of special projects that help keep the home clean, organized, and running efficiently throughout the year

Pet Care

• Provide daily care for cat, including feeding, maintaining a fresh water bowl, and regular litter box maintenance
• Coordinate pet-related needs, including scheduling an overdue in-home veterinary appointment and maintaining pet supply inventory

Vehicle Upkeep

• Clean out and organize the family vehicle as needed

Vendor & Property Oversight

• Serve as the household point person for vendors and service providers, including contractors, plumbers, oil delivery, and other appointments; communicate updates, outcomes, and recommendations back to the family
• Manage weekly trash responsibilities and help maintain the overall organization of household property

Administrative & Personal Assistant Support

• Maintain the household calendar and help coordinate family schedules, appointments, and important dates
• Assist with planning and logistics for family events, including children's birthday celebrations
• Research and coordinate travel-related needs, including Airbnb options and trip logistics
• Support occasional administrative tasks, such as scheduling vehicle maintenance and other household appointments

How to Apply

Please submit a short intro letter telling us about yourself and why this role is a great fit, an updated resume, and 3 professional references with contact information. Please note: this role requires a background check.

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