Transportation Management Specialist

Administrative Support

To provide administrative support; store, retrieve, and integrate information for dissemination to staff and others; serve as information and communication manager for the department of transportation; organize and maintain paper and electronic files; manage projects. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.

Qualifications

High school diploma or GED

Effective communication and interpersonal skills. Strong organizational and file management skills.

Ability to create spreadsheets, compose correspondence, manage databases, create presentations and statistical reports using desktop publishing software and digital graphics.

Expertise in Windows, Microsoft Office, email, and calendaring/scheduling systems. Working knowledge of SunGard and Kronos (preferred)

Analytical thinking and problem-solving skills.

Minimum of 3 years successful secretarial experience. CDL Certification with S and P endorsements. (preferred)

Major Responsibilities and Duties

1. Manage hiring process of new employees, schedule interviews from HR applicant list.
2. Prepare interview folders and set up interviews of applicants.
3. Review applicants in TalentEd and make reference calls.
4. Maintain a current and accurate roster of transportation employees.
5. Prepare reports, correspondence, memos, forms, reports, agendas, meeting minutes, directories, etc. and proofreads for accuracy, completeness and conformity with established formats.
6. Track all changes relating to personnel records due to hiring, transfers, terminations, and resignations.
7. Communicate with benefits office and human resources regarding personnel.
8. Receive accident reports, distribute to appropriate staff, and file in employee's folder.
9. Receive disciplinary reports and file in employee's folder.
10. Receive and maintain records of name changes, changes of address and telephone numbers; distribute forms to appropriate staff.
11. Monitor budget transactions; prepare requisitions and budget transfers electronically, process invoices and payment.
12. Oversee the maintenance and repair of office equipment.
13. Responsible for managing workers compensation claims and reports.
14. Operate as the liaison for the department with employee benefits.
15. Reset passwords for all transportation employees when needed.
16. Manage and track all transportation employee personnel files and district mandatory documents.
17. Assist Payroll clerk with Kronos.
18. Support the Director of Transportation, Asst. Director of Transportation Operations and Asst. Director of Transportation Fleet Services.
19. Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and citizenship.
20. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.
21. Stay up-to-date professionally through the selection of quality professional learning opportunities for personal growth.
22. Research district policy, precedent, and current practices prior to taking action.
23. Participate as an effective team member who contributes to district, department, and content goals.
24. Demonstrates proficient levels of technology applications.
25. Participates fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of students.
26. Utilize time wisely for effective management of job responsibilities.
27. Maintain punctuality in daily work times, appointments, and meetings.
28. Meet task completion deadlines established by supervisor.
29. Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
30. Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
31. Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
32. Perform other duties and accept other responsibilities as assigned.

Working Conditions

Mental Demands

Effective communication; concentration while performing duties; ability to maintain emotional control under stress; ability to work with frequent interruptions

Physical Demands/Environmental Factors

Moderate standing, walking, bending, lifting; prolonged sitting and use of computer; repetitive hand motions; occasional prolonged and irregular hours

Terms: 230 days

Pay Grade: PARA 7