Bilingual Administrative Assistant II

divh2Bilingual Administrative Assistant II/h2pCatholic Charities Rita da Cascia Community provides unique intensive, coordinated case management services to women and their children impacted by chronic illness and homelessness. Families may have substance abuse problems, mental health conditions and/or financial needs. Additionally, Catholic Charities Rita da Cascia Community operates the nine-unit Catholic Charities Hazel Betsey Community housing program./ppThe Administrative Assistant is primarily responsible for administrative tasks, supporting program activities, maintaining oversight of the facilities, and monitoring the front desk at the program sites./ppESSENTIAL DUTIES RESPONSIBILITIES/pulliDevelop and coordinate administrative systems to expedite functioning of the program/liliSecretarial duties including composition of correspondence and forms/liliCompile and maintain program database and spreadsheets/liliAssist in preparation of proposals, grants, audits, and program materials/liliMaintain database systems inclusive of donor, volunteer, and client databases/liliGenerate monthly, quarterly and annual reports in coordination with the program staff and the program director./liliConduct the annual survey in coordination with the rest of the program staff./liliAssist with tracking expenditure and invoicing/liliAssist in the review of client files/liliAssist and support the work of Case Managers and staff/liliAssist with organization and preparation for weekly support group and the family activities program in coordination with the Program Coordinator (This includes meal prep. and/or driving clients)/liliMaintain inventory system and ordering clients food, office supplies, and program supplies/liliFront Desk duties for residents and guests, as well as telephone inquiries/liliMaintain clean and organized workspace and office environment, including the two program vans./li/ulpNothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time./ppQUALIFICATIONS/ppTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions./ppEducation Experience : Bachelors degree or equivalent experience preferred Bilingual English/Spanish preferred/ppKnowledge, Skills Abilities : Proficiency in Microsoft Office, in particular, Microsoft Database management including writing queries, form development, and integration of reports with other applications A valid California Drivers license is required Ability to prioritize tasks, strong organizational skills, and an ability to work independently Skills in typing, word processing, and office management Excellent communication and organizational skills Able to listen actively and communicate effectively with individuals and groups and be sensitive to the client population, organize own work, and follow-through independently Goal oriented Demonstrated ability to successfully work in a team environment Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services and work effectively in cross-cultural situations./ppPrerequisites Required Prior to the First Day of Employment: Fingerprints: Required - TB Screening Negative Tuberculosis Test: Required - First AidCertificate: Required - COVID-19Proof of Vaccination: Required/ppPHYSICAL REQUIREMENTS/pulliFrequent bending, standing, stooping, kneeling, reaching, twisting, and walking./liliIntermittent lifting, pushing, and pulling./liliFrequent repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers./liliLight work: Exerting up to 20 - 50 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects./liliThe worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and extensive reading./liliDriving is required for this position./li/ulpWORK ENVIRONMENT/pulliMay include contact with clients with mental health issues who demonstrate behaviors such as use of profanity, shouting, running away, self-harm, and violence./liliThe worker is occasionally exposed to perfume or scents and personal care products used by employees, clients, and visitors./liliNoise level in work environment is usually moderate in accordance with a typical office environment./liliThe worker is subject to inside environmental conditions: Protection from weather conditions but not necessarily from temperature changes./liliOccasional need to interact with clients that may be expressing anger both appropriately and inappropriately./liliThe work environment includes contact with many children, who may be loud and at times behaviorally challenged./liliThe work environment will include children ages 0 months to 5 years old./liliThe work environment will include children ages 4 to 17 years old./liliThe work environment will include children ages 8 to 14 years old./liliThe worker is subject to inside environmental conditions: Protection from weather conditions but not necessarily from temperature changes./liliThe work environment includes traveling using various modes of transportation./liliThe work environment may include driving an agency vehicle./li/ulpDISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed./ppCATHOLIC CHARITIES IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER and is committed to providing equal employment without regard to race, color, creed, religion, national origin, ancestry, age, sex, sexual orientation, gender identity, legal domicile status, veteran status, disability or AIDS/HIV status or any other characteristic protected under federal or state law./ppPursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records./ppEqual Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor./p/div