Summer Helper- File Digitalization

Who We Are

Based in San Antonio, Texas, Zachry Hotels is a proven leader in the development, management and ownership of hospitality assets. At Zachry Hotels, we are passionate about hospitality and surround ourselves with team members who share that same passion. Our tenure in the hospitality and hotel industry has provided us the knowledge and key relationships for success in hotel management, operation, and development. We take care of our clients, business partners and each other as family, within a culture of service and accountability, where we do the right thing because it is the right thing to do.

Together We Can Do Great Things® Every Person Matters® This Is More Than A Job®

Position Overview

The Summer Helper - File Digitalization supports the Human Resources department by organizing, scanning, indexing, and digitally converting employee and departmental records. This temporary seasonal role plays an important part in maintaining accurate and secure HR documentation while supporting department efficiency and compliance. The ideal candidate is organized, detail-oriented, and able to handle confidential information with professionalism.

What You'll Do

File Organization & Digitalization

• Organize, sort, and prepare employee and departmental files for digital scanning and electronic storage.
• Scan, upload, label, and index HR documents accurately within designated digital filing systems.
• Verify scanned documents for accuracy, completeness, and readability.
• Maintain organized digital folders and standardized file naming conventions.

Administrative Support

• Provide general administrative assistance to the Human Resources department as needed.
• Assist with organizing office records and maintaining efficient filing systems.

What You'll Bring

Education & Experience

• No prior education requirement.
• Current high school students, college students, or individuals seeking administrative experience are encouraged to apply.
• Previous administrative, clerical, or office support experience preferred.
• Experience with scanning equipment, Microsoft Office, or digital filing systems preferred.

Required Skills & Abilities

• Strong attention to detail and organizational skills.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Basic computer skills, including Microsoft Office applications.
• Ability to work independently and follow instructions carefully.
• Ability to complete repetitive tasks with accuracy and consistency.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

Notice to Staffing Agencies

Zachry Hotels (Zachry) will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Zachry, including unsolicited resumes sent to a Zachry mailing address or email address, directly to Zachry employees, or to Zachry's resume database will be considered Zachry property. Zachry will not pay a fee for any placement resulting from the receipt of an unsolicited resume. Zachry will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Zachry's recruiting function to submit resumes, and then only in conjunction with a valid, fully executed contract for service and in response to a specific job opening. Zachry will not pay a fee to any Agency that does not have such an agreement in place. Agency agreements will only be valid if in writing and signed by Zachry's Human Resources Representative or his/her designee. No other Zachry employee is authorized to bind Zachry to any agreement regarding placement of candidates by Agency.