Administrative Assistant

Administrative Assistant

Element has an opening for an Administrative Assistant position at our Extractables and Leachables (E&L) testing Center of Excellence in Bend, OR. This position will work in a cGMP-regulated environment under the direction of the Office Manager in an office setting. This position will work collaboratively with team members to accomplish organizational goals, provide ideas to improve efficiency, and actively contribute to positive relationships with coworkers, vendors, and customers through effective communication and daily task management. The Administrative Assistant will also contribute to team continuous improvement initiatives. This role offers an excellent opportunity to build and strengthen administrative, organizational, and customer service skills while supporting a team of scientific professionals. Element Bend is known for its focus, expertise, and scientific contributions in the field of E&L testing for the biopharmaceutical, pharmaceutical and medical device industries. As an Administrative Assistant, you will play a key role in supporting daily operations in a fast-paced environment that values collaboration, professionalism, and attention to detail. At the same time, we foster a casual, flexible, fun, and supportive team environment that encourages growth and teamwork.

*Only Applicants that submit a cover letter will be considered for this role*

Responsibilities

• Enter and maintain accurate data within Microsoft Dynamics 365 (D365), including creating purchase requisitions, tracking purchase orders, and generating customer invoices.
• Manage vendor records, including onboarding new vendors and maintaining the qualified vendor list within D365, ensuring alignment with the Approved Vendor List as maintained in the EQMS by QA.
• Provide administrative support to the Office Manager, General Manager, and site staff, assisting with daily office operations and administrative tasks.
• Serve as the primary receptionist and administer the Visitor Management System, ensuring a professional and welcoming experience for visitors, customers, and vendors.
• Maintain and organize office and breakroom inventory, monitoring supply levels and coordinating replenishment as needed.

Skills / Qualifications

• Associate Degree preferred. An equivalent combination of relevant education and experience will be considered.
• 23 years of experience in an administrative assistant, office coordinator, or similar support role.
• Proficient in Microsoft Office applications, with strong working knowledge of Excel, Word, and PowerPoint.
• Experience working with ERP systems required; experience with Microsoft Dynamics 365 (D365) is a plus.
• Experience managing multi-line or VoIP phone systems in a professional office environment.
• Strong customer service skills with the ability to interact professionally and effectively with both internal and external stakeholders.
• Demonstrated willingness to learn new systems and processes, with a continuous improvement mindset.
• Strong verbal and written communication skills with the ability to collaborate effectively across departments.
• Ability to work independently while contributing positively to a team-oriented environment.

Company Overview

Element is one of the fastest growing testing, inspection and certification businesses in the world. Globally we have more than 9,000 brilliant minds operating from 270 sites across 30 countries. Together we share an ambitious purpose to 'Make tomorrow safer than today'.

When failure in use is not an option, we help customers make certain that their products, materials, processes and services are safe, compliant and fit for purpose. From early R&D, through complex regulatory approvals and into production, our global laboratory network of scientists, engineers, and technologists support customers to achieve assurance over product quality, sustainable outcomes, and market access.

While we are proud of our global reach, working at Element feels like being part of a smaller company. We empower you to take charge of your career, and reward excellence and integrity with growth and development.

Industries across the world depend on our care, attention to detail and the absolute accuracy of our work. The role we have to play in creating a safer world is much bigger than our organization.

Diversity Statement

At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming 'the world's most trusted testing partner'.

All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age, disability, ethnic origin, gender, marital status, race, religion, responsibility of dependents, sexual orientation, or gender identity or other characteristics in accordance with the applicable governing laws.