Senior Operations Coordinator

Senior Operations Coordinator

Texas A&M University–Kingsville (TAMUK), the oldest institution of higher learning in South Texas and a proud member of the Texas A&M University System, stands as the region's premier university. TAMUK offers the widest range of academic programs and degrees in South Texas, provides exceptional learning and residential facilities, conducts impactful research, awards substantial scholarships, and has awarded more than 80,000 degrees in the institution's 100-year history. The university is recognized for its unwavering commitment to student success, meaningful research, and deep community engagement. With a welcoming campus culture and strong regional partnerships, TAMUK offers faculty and staff a unique opportunity to make a lasting difference in the lives of students and the broader South Texas region.

Location: The University is located in historic Kingsville, a friendly, safe city of 25,000 that is the home of the legendary King Ranch. Corpus Christi and its beaches are just 40 miles to the northeast, and the border with Mexico is 120 miles to the south at Brownsville or 119 miles to the west at Laredo.

Position Overview

The Senior Operations Coordinator provides advanced operational, administrative, and project coordination support for Financial Services. Reporting directly to the Associate Vice President, this position serves as a key partner in ensuring efficient departmental operations, supporting strategic initiatives, coordinating financial and administrative processes, and facilitating communication across divisions and stakeholders.

The position exercises independent judgment in managing complex assignments, monitoring departmental workflows, coordinating special projects, developing reports and analyses, and ensuring compliance with applicable institutional policies, procedures, and regulations. While the position does not directly supervise employees, it may coordinate the work of project teams and serve as a resource to departmental personnel. This position plays a critical role in assisting with strategic initiatives, ensuring compliance, and optimizing operations to improve efficiency and service delivery.

Essential Duties and Responsibilities

Operational Coordination

• Coordinate daily operational activities of the Finance Department to ensure effective and efficient business processes.
• Monitor and track departmental priorities, initiatives, and deadlines on behalf of the Associate Vice President.
• Develop, maintain, and improve administrative and operational procedures.
• Coordinate cross-functional activities with internal departments and external stakeholders.
• Identify opportunities to improve business processes, enhance service delivery, and increase operational efficiency.

Executive and Administrative Support

• Provide high-level administrative and operational support to the Associate Vice President.
• Prepare correspondence, reports, presentations, briefing materials, and executive communications.
• Manage sensitive and confidential information with discretion and professionalism.
• Coordinate meetings, agendas, action items, and follow-up activities.
• Monitor progress on departmental goals and strategic initiatives.

Financial and Business Operations Support

• Assist with budget monitoring, financial tracking, and expenditure reporting.
• Compile, analyze, and present financial and operational data to support decision-making.
• Coordinate financial workflows and ensure timely completion of departmental transactions.
• Support planning, forecasting, and resource allocation activities.
• Maintain records and documentation related to departmental operations and financial activities.

Compliance and Risk Management

• Ensure departmental processes align with applicable institutional policies, procedures, and regulatory requirements.
• Monitor compliance-related activities and maintain supporting documentation.
• Assist with audits, reviews, and requests for information from internal and external stakeholders.
• Support the implementation of policy updates and operational changes.

• Coordinate special projects and strategic initiatives on behalf of the Associate Vice President.
• Develop project timelines, monitor deliverables, and provide status updates.
• Facilitate collaboration among departments to ensure successful project completion.
• Research best practices and recommend improvements to operational and financial processes.
• Prepare analytical reports and recommendations for leadership review.

Communication and Stakeholder Engagement

• Serve as a liaison between the Finance Department and campus/divisional stakeholders.
• Coordinate communications related to departmental initiatives, projects, and operational changes.
• Assist in developing informational materials, procedures, and guidance documents.
• Foster positive working relationships and provide exceptional customer service to constituents.

Other Duties

• The above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Required Qualifications

Required Education

Bachelor's degree in relevant field or equivalent combination of education and experience

Required Experience

Four years of related experience.

Preferred Qualifications

4 years of high-level operations or faced paced work environment experience

Knowledge, Skills, and Abilities

• Ability to effectively communicate both orally and in writing
• Excellent communication and presentation skills
• Strong interpersonal and organizational skills
• Ability to multitask and work cooperatively with others
• Knowledge of project management, process improvement, and organizational policies.
• Skills in budget tracking, financial reporting, and data analysis.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to analyze data and make informed recommendations.
• Ability to maintain confidentiality and exercise sound judgment.

Other Requirements

Other Requirements and Factors

• This position is security sensitive
• This position will require export-control authorization prior to starting employment.
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements.

Why Join the Javelina Nation?

Texas A&M University–Kingsville offers a supportive, mission-driven culture focused on excellence in teaching, research, and service. All employees enjoy:

• A welcoming campus community
• Opportunities for professional development
• Competitive benefits through the Texas A&M University System
• A rewarding experience of helping students achieve their academic and career goals

Shared Values: TAMUK employees uphold the Shared Values of Care, Integrity, Pride, Innovation, and Excellence, which form the foundation of the University's culture and guide its strategic plan. More information on TAMUK's Strategic Plan and Shared Values can be found here.

4DX: TAMUK employees actively engage in Franklin Covey's 4 Disciplines of Execution (4DX) activities within their departments. TAMUK utilizes 4DX as the framework for pursuing strategic goals by creating a culture of high performance. This requires participation from all faculty and staff. More information on 4DX can be found here.

Caring Campus: TAMUK employees embody the Institute for Evidence Based Change's Caring Campus mindset, maintaining a collegial and caring attitude towards students and each other to foster student engagement and a positive, collaborative work environment. More information on Caring Campus can be found here.

Compensation & Benefits

Compensation: Commensurate with experience

Texas A&M University-Kingsville offers a career filled with purpose and opportunity in addition to competitive wages. In addition to base pay, TAMUK provides eligible employees a comprehensive Total Rewards package designed to support employees' well-being, professional growth, and financial security.

BENEFITS (rules, policies, eligibility apply)

With our generous benefit package, robust professional development opportunities, strong retirement programs, and dedication to service excellence, TAMUK is a truly engaging and rewarding place to work.

Insurance:

• Medical
  • $0 - $30 per month for Employee Only coverage after university contribution ($920 value).
  • Up to 83% of premium covered by the university: <