SITE COORDINATOR

Job Description

Job Description

This is a Part-Time Position

Location: Gainesville Exploratory Academy Club

JOB SUMMARY:

The Site Coordinator is responsible for directing and managing overall daily operations of the designated Clubhouse with the primary concern for programs and service delivery, supervision and training of staff, facilities management, community relations and membership administration.

ESSENTIAL JOB FUNCTIONS AND ACCOUNTABILITIES:

• Establish Club programs, activities, and services that prepare youth for success and create a club environment that facilitates achievement of Youth Development Outcomes.
• Implement daily program schedule, ensuring all areas are covered by club staff.
• Ensure a healthy and safe environment, ensuring facilities, equipment and supplies are maintained.
• Plan, develop, implement, and evaluate Club overall programs, services and activities to ensure they meet stated objectives and member needs and interests.
• Compile regular reports reflecting all activities, attendance, and participation.
• Manage Club financial resources by assisting in the development of the annual budgets, control expenditure against budget.
• Create a safe and fun work environment for Club employees where they receive coaching and feedback, have clarity of expectations, and are recognized for their accomplishments.
• Conduct regular staff meeting to share information and promote a team environment.
• Develop partnerships with parents, community leaders and organizations.
• Develop and maintain public relations to increase the visibility of programs, services and activities within the Club and the community.
• Work with the staff on special events to carry out programs in all departments.
• Exercise authority in problems relating to members; utilize guidance and discipline plan as needed.
• Have regular contact with members as needed to discipline, advice, and counsel.
• Maintain contact with outside community groups, schools, members’ parents and others to assist in resolving problems and to publicize the Club.
• Be familiar with, and ensure staff and volunteers are familiar with, the Club’s guidelines in regards to the following:
  • Monthly fire drills, including the posting of fire drills’ schedule
  • CPR/First Aid, and required supplies
  • Emergency phone numbers, such as Child Abuse Hotline, Poison Control etc.
  • Posting of daily schedule
  • Posting of all emergency protocol and State employment guidelines

• Actively participate in BGCA trainings, internal trainings, and all staff meetings.
• Ensure that grant deliverables are being met and provide data for reporting.
• Support other projects as needed.
• Completes any additional assignments as requested by the management staff.

EDUCATIONAL QUALIFICATIONS AND SKILLS:

• Bachelor's degree from an accredited college or university is preferred 

• A minimum of three years’ experience in Boys & Girls Club of Lanier or similar organization planning and supervising activities based on the development needs of young people or;
• A minimum of 2 years’ experience in a management role wit demonstrated success in leading a team. 

• Ability to work regular Club hours, evenings, and some weekends.
• High energy, driven, dedicated, motivated, confident, flexible, and creative.
• Ability to recruit, train, supervise, and motivate staff.
• Must have positive work ethic, attention to detail, strong initiative and be reliable.
• Ability to work independently and with a team, multitask, and lead a team of diversely skilled employees.
• Adjust direction and priorities within a fast paced and multi-faceted work environment.
• Proven ability managing multiple priorities; strong organization, detail and process management orientation.
• Working knowledge of office equipment; computers, data base entry and full Microsoft Office suite, email, and internet.
• Ability to read, analyze, and interpret data and information and apply appropriate judgment.
• Demonstrated ability to work independently without supervision; ability to make decisions independently.
• Ability to handle confidential information with discretion; High level of professionalism and diplomatic etiquette.
• Above average interpersonal skills; ability to work with and through people at all levels to accomplish goals.
• Ability to retain information and utilize critical thinking skills.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Passion for providing extraordinary customer service; company brand ambassador.
• Effectively manages multiple priorities, as well as effective organizational and time management practices.
• Ability to interact with all levels of management and team members.
• Experience managing client and vendor relationships.
• Ability to thrive in a fast-paced, team environment.
• Superior oral, written, and presentation skills.
• Culturally astute and sensitive, while being able to confidently ask the right questions.
• Think analytically to produce written reports and demonstrate ability to provide insight and guidance.
• Ability to work for prolonged periods at high levels of activity, managing multiple tasks and varying deadlines and attending to details.

  RELATIONSHIPS:

• Internal: Maintain oral and written contact with the Chief Development Officer and Club Senior leadership, staff peers, and volunteers for the purpose of exchange of information, to provide progress reports regarding activities and planned programs, and to coordinate events.
• External: Maintain oral and written contact with other agencies, business leaders, community groups, committees, and the media for the purpose of exchanging information and ideas and for the purpose of fundraising.

DISCLAIMER:

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job.